Administrative Assistant Part Time

McCune & Bell CPAs PLLC; Memphis (TN); On-site; USD 38,000 - 46,000; Full time

Benefits offered by this job

Competitive salary

Opportunity for advancement

Training & development

Job summary

McCune & Bell CPAs PLLC in Memphis, TN is seeking an Administrative Assistant to become the backbone of the office. You will greet clients, manage calendars for CPA staff, and maintain confidential files with professionalism.

The role emphasizes organization, clear communication, and discretion in handling sensitive information, with opportunities to grow within a busy professional services firm.

Qualifications

• Must have a high school diploma or equivalent; an associate's degree or higher is preferred.
• 1–2 years of administrative or office support experience in a professional services environment is preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational skills with keen attention to detail.
• Excellent verbal and written communication skills.
• Ability to handle sensitive and confidential information with discretion.
• Self-starter with the ability to multitask and prioritize in a deadline-driven environment.

Responsibilities

• Greet and assist clients in person, over the phone, and via email with professionalism and courtesy.
• Manage scheduling, appointments, and calendar coordination for CPA staff.
• Prepare, organize, and maintain client files, tax documents, and confidential records.
• Handle incoming and outgoing correspondence, mail, and document routing.
• Support tax season operations including document intake, scanning, and filing.
• Maintain office supplies, equipment, and general office organization.
• Assist with data entry, billing support, and accounts receivable follow-up as needed.

Skills

Organizational skills

Attention to detail

Multitasking

Prioritization

Communication skills

Education

High school diploma or equivalent

Associate's degree or higher preferred

Tools

Microsoft Office Suite

Job description

Benefits:

Competitive salary

Opportunity for advancement

Training & development

About the Role:

Local CPA firm is looking for a motivated and organized Administrative Assistant to join their team in Memphis, TN. This is a great opportunity to be the backbone of a professional accounting firm, keeping operations running smoothly while working alongside a talented team of CPAs. If you thrive in a fast-paced office environment and love keeping things organized, we want to hear from you!

Responsibilities:

Greet and assist clients in person, over the phone, and via email with professionalism and courtesy

Manage scheduling, appointments, and calendar coordination for CPA staff

Prepare, organize, and maintain client files, tax documents, and confidential records

Handle incoming and outgoing correspondence, mail, and document routing

Support tax season operations including document intake, scanning, and filing

Maintain office supplies, equipment, and general office organization

Assist with data entry, billing support, and accounts receivable follow-up as needed

Requirements:

High school diploma or equivalent required; associate's degree or higher preferred

1-2 years of administrative or office support experience, preferably in a professional services environment

Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

Strong organizational skills with keen attention to detail

Excellent verbal and written communication skills

Ability to handle sensitive and confidential information with discretion

Self-starter with the ability to multitask and prioritize in a deadline-driven environment

About Us:

Our firm is a trusted accounting firm serving individuals and businesses in the Memphis, TN area with a full range of tax, accounting, and financial services. Our clients rely on us for our expertise, integrity, and personalized approach to their financial needs. We pride ourselves on fostering a collaborative and supportive workplace where every team member plays a vital role in our success.