Part-Time Contract Admin & Documentation Specialist

Excelco/Newbrook Inc; Village of Silver Creek (NY); On-site; USD 25,000 - 39,000; Part time

Benefits offered by this job

Flexible scheduling

Job summary

Excelco/Newbrook, Inc. is seeking an organized Administrative Assistant to support the Contract Administration team in our growing manufacturing environment.

This role focuses on maintaining documentation, coordinating customer communications, and supporting administrative processes that keep projects moving efficiently. The position is part-time with flexible scheduling and opportunities to grow within the department.

Qualifications

• Strong organizational and time-management skills.
• Excellent attention to detail.
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
• Strong written and verbal communication skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Ability to work independently while also collaborating with team members.

Responsibilities

• Track and manage customer submittals and maintain accurate records.
• Communicate with customers regarding submittal status and responses.
• Maintain and organize drawing control documentation.
• Create and maintain network folder structures for new quotes and projects.
• Perform limited data entry and administrative functions within the SyteLine system.
• Maintain and update the RFQ (Request for Quote) log.
• Archive and file project documentation.
• Organize electronic and paper records.
• Assist with general administrative tasks as assigned.
• Support the Contract Administration team with additional projects and departmental initiatives.

Skills

Organizational skills

Time management

Attention to detail

Communication skills

Prioritization

Independent work / Team collaboration

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

SyteLine ERP

Job description

Excelco/Newbrook, Inc. is seeking an organized Administrative Assistant to support the Contract Administration team in our growing manufacturing environment.

This role focuses on maintaining documentation, coordinating customer communications, and supporting administrative processes that keep projects moving efficiently. The position is part-time with flexible scheduling and opportunities to grow within the department.