Administrative Assistant (Part-Time)

Excelco Inc; New York, Northern (NY, KY); Hybrid; USD 28,000 - 34,000; Part time

Job summary

Excelco Inc. in New York is seeking an organized Administrative Assistant to support the Contract Administration team. This part-time role focuses on document control, drawing and RFQ records, and coordinating customer communications to keep projects moving smoothly.

The ideal candidate excels at multitasking, is proficient with Microsoft Office, and can work both independently and with a team in a fast-paced manufacturing environment.

Qualifications

• Strong organizational and time-management skills.
• Excellent attention to detail.
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
• Strong written and verbal communication skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Ability to work independently while also collaborating with team members.

Responsibilities

• Track and manage customer submittals and maintain accurate records.
• Communicate with customers regarding submittal status and responses.
• Maintain and organize drawing control documentation.
• Create and maintain network folder structures for new quotes and projects.
• Perform limited data entry and administrative functions within the SyteLine system.
• Maintain and update the RFQ (Request for Quote) log.
• Archive and file project documentation.
• Organize electronic and paper records.
• Assist with general administrative tasks as assigned.
• Support the Contract Administration team with additional projects and departmental initiatives.

Skills

Organization & time-management

Attention to detail

Communication skills

Prioritization

Independence

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Description

Position Summary

Excelco/Newbrook, Inc. is seeking a highly organized and detail-oriented Administrative Assistant to provide support to our Contract Administration team. This position plays an important role in maintaining documentation, coordinating customer communications, managing engineering and contract-related records, and supporting administrative processes that keep projects moving efficiently.

This is an excellent opportunity for someone looking to join a growing manufacturing organization while working in a flexible, part-time role.

Requirements

Essential Duties and Responsibilities

• Track and manage customer submittals and maintain accurate records.
• Communicate with customers regarding submittal status and responses.
• Maintain and organize drawing control documentation.
• Create and maintain network folder structures for new quotes and projects.
• Perform limited data entry and administrative functions within the SyteLine system.
• Maintain and update the RFQ (Request for Quote) log.
• Archive and file project documentation.
• Organize electronic and paper records.
• Assist with general administrative tasks as assigned.
• Support the Contract Administration team with additional projects and departmental initiatives.

Required Qualifications

• Strong organizational and time-management skills.
• Excellent attention to detail.
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
• Strong written and verbal communication skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Ability to work independently while also collaborating with team members.

Preferred Qualifications

• Previous administrative experience in a manufacturing, engineering, or office environment is preferred but not required.
• Experience working with ERP systems is a plus.
• Experience with document control or contract administration is beneficial.

Work Schedule

• Part-time position.
• Work hours will be determined based on the selected candidate’s availability.

Why Join Excelco/Newbrook?

At Excelco/Newbrook, you'll become part of a growing manufacturing team that values collaboration, organization, and continuous improvement. This position offers flexible scheduling, opportunities for growth, and the chance to contribute to meaningful projects in a fast-paced manufacturing environment.

Additional Information

• Drug-Free Workplace: Excelco/Newbrook, Inc. maintains a drug-free work environment. All offers of employment are contingent upon passing a pre-employment drug screening.
• Equal Employment Opportunity (EEO) Statement:
  Excelco/Newbrook, Inc. is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic under applicable law.
• Veterans Welcome We strongly encourage U.S. military veterans to apply.