Part-Time Administrative Assistant - Contract & Doc Control

Excelco Inc; New York, Northern (NY, KY); Hybrid; USD 28,000 - 34,000; Part time

Job summary

Excelco Inc. in New York is seeking an organized Administrative Assistant to support the Contract Administration team. This part-time role focuses on document control, drawing and RFQ records, and coordinating customer communications to keep projects moving smoothly.

The ideal candidate excels at multitasking, is proficient with Microsoft Office, and can work both independently and with a team in a fast-paced manufacturing environment.

Qualifications

• Strong organizational and time-management skills.
• Excellent attention to detail.
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
• Strong written and verbal communication skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Ability to work independently while also collaborating with team members.

Responsibilities

• Track and manage customer submittals and maintain accurate records.
• Communicate with customers regarding submittal status and responses.
• Maintain and organize drawing control documentation.
• Create and maintain network folder structures for new quotes and projects.
• Perform limited data entry and administrative functions within the SyteLine system.
• Maintain and update the RFQ (Request for Quote) log.
• Archive and file project documentation.
• Organize electronic and paper records.
• Assist with general administrative tasks as assigned.
• Support the Contract Administration team with additional projects and departmental initiatives.

Skills

Organization & time-management

Attention to detail

Communication skills

Prioritization

Independence

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Excelco Inc. in New York is seeking an organized Administrative Assistant to support the Contract Administration team. This part-time role focuses on document control, drawing and RFQ records, and coordinating customer communications to keep projects moving smoothly.

The ideal candidate excels at multitasking, is proficient with Microsoft Office, and can work both independently and with a team in a fast-paced manufacturing environment.