Contract Admin Assistant: Docs, Compliance & Coordination

ACCO Engineered Systems; Pasadena (CA); On-site; USD 34,000 - 45,000; Full time

Job summary

ACCO Engineered Systems seeks an Assistant Contract Administrator to support contract review and administration across the business. You will log and track electronic signatures, review project specs for compliance, and organize certificates of insurance while coordinating with project management and internal teams.

The role emphasizes risk management, attention to detail, and strong communication as you liaise with contractors and departments to ensure smooth operations.

Qualifications

• High School Diploma or equivalent.
• Minimum of 1 year of administrative or contracts-related experience.
• Bachelor's degree.
• Legal research software experience (e.g., Westlaw) is a plus.

Responsibilities

• Log in, track, and gain approvals for electronic signature documents while maintaining the contracts log.
• Support pre-qualification of bidders and provide contract information to Purchasing for subcontracts.
• Review project specifications for contractor compliance, evaluate change orders and extra compensation claims.
• Order Certificates of Insurance from customers via broker and organize subcontractor COIs.
• Serve as liaison between general contractors, project managers, administration, and other departments.
• Assist management with acquiring insurance and supporting special projects.
• Prepare ad hoc reports as required by management.
• Perform other duties as assigned.

Skills

MS Excel

MS Word

Bluebeam

Attention to detail

Communication

Negotiation

Time management

Westlaw experience

Education

High School Diploma or equivalent

1 year administrative or contracts experience

Bachelor's degree

Tools

MS Excel

MS Word

Bluebeam PDF

Job description

ACCO Engineered Systems seeks an Assistant Contract Administrator to support contract review and administration across the business. You will log and track electronic signatures, review project specs for compliance, and organize certificates of insurance while coordinating with project management and internal teams.

The role emphasizes risk management, attention to detail, and strong communication as you liaise with contractors and departments to ensure smooth operations.