Part Time Clerical & Personal Asst. - Small Architecture Firm

CKG Architecture Inc.; North Richland Hills (TX); On-site; USD 21,000 - 23,000; Part time

Benefits offered by this job

Flexible schedule

Competitive hourly pay

Job summary

CKG Architecture, Inc. in North Richland Hills, TX is seeking a Part Time Clerical & Personal Assistant to support financial and administrative operations.

You will handle billing, track project budgets, manage accounts payable/receivable, and prepare professional documents using Microsoft Office. The role requires strong math and organizational skills, a high school diploma (associate's in business or accounting a plus), and experience in clerical or billing duties.

Qualifications

• Proficiency in Microsoft Office Suite for preparing documents and communications.
• Strong math and analytical abilities to reconcile billing data.
• Excellent organizational and time-management skills.

Responsibilities

• Prepare, review, and issue invoices based on project milestones and service agreements.
• Monitor project budgets, expenses, and burn rates to meet financial targets.
• Process vendor bills and ensure proper coding; manage payments.
• Follow up on overdue accounts and address client/consultant billing inquiries.
• Create and format professional documents and emails to support project management.

Skills

Strong math & analytical skills

Organizational & time-management

Attention to detail

Education

High School Diploma or equivalent

Associate’s degree in Business or Accounting (plus)

Tools

Microsoft Office Suite

Microsoft Excel

Microsoft Word

Teams

Outlook

QuickBooks

Job description

Job Summary

We are seeking an organized, detail-oriented Part Time Clerical & Personal Asst. for a Small Architecture Firm to join our team in North Richland Hills. In this role, you will play a vital part in our financial and administrative operations. You will oversee the billing process, track project budgets, manage accounts payable/receivable, and utilize Microsoft Office programs to keep our daily operations running smoothly. You will assist the owner as required.

Key Responsibilities

• Billing Clients: Prepare, review, and issue accurate invoices to clients based on project milestones and service agreements.
• Tracking Project Accounts: Monitor project-specific budgets, expenses, and burn rates to ensure financial targets are met.
• Accounts Payable & Paying Bills: Process incoming vendor bills, prepare payments (checks/transfers), and ensure all expenses are properly coded and documented.
• Client & Consultant Communication: Follow up on overdue accounts, reconcile billing discrepancies, and answer client/consultant billing inquiries via email or phone.
• General Clerical Administration: Create and format professional documents, spreadsheets, and emails to support project management and office operations.

Required Qualifications

• Proficiency in Microsoft Office Suite (Expertise in Microsoft Excel for tracking projects/budgets,

Microsoft Word

• for correspondence , Teams and Outlook for client and consultant communications).
• Strong math, analytical, and problem-solving skills to reconcile billing errors and track financial data accurately.
• Excellent organizational and time-management skills with the ability to prioritize varying tasks.
• High School Diploma or equivalent; Associate’s degree in Business, Accounting, or a related field is a plus but not required.
• Previous experience in clerical, bookkeeping, or billing roles is preferred.

Quick Books

• Proficiency in Quick Books,

Benefits (For Part-Time Employees)

• Competitive hourly pay ($15.00-$17.00/hr., depending on experience and ability)
• (Flexible schedule options available for part-time position).

Company Description

CKG Architecture, Inc. is a small, architectural firm and offers growth and experience.
We are founded on the principles of employee appreciation and teamwork.
We focus on marketing for projects which are insulated from economic downturns.

Company Description

CKG Architecture, Inc. is a small, architectural firm and offers growth and experience.We are founded on the principles of employee appreciation and teamwork.We focus on marketing for projects which are insulated from economic downturns.