Billing/AP Specialist

Summerour Architects; Atlanta (GA); On-site; USD 51,143 - 72,840; Part time

Job summary

A leading architectural firm in Atlanta is seeking a part-time Billing/AP Specialist to support financial operations. The role involves processing vendor invoices, preparing client invoices, and performing reconciliations. Ideal candidates should have experience in accounts payable and a proficiency in QuickBooks. Attention to detail and strong organizational skills are essential to succeed in managing the firm's financial records effectively. This is an on-site position requiring a commitment to accuracy and consistency in financial operations.

Qualifications

• Experience in accounts payable, billing, and general accounting.
• Experience in architecture, engineering, construction, or professional services environments.

Responsibilities

• Process and record vendor invoices.
• Prepare and distribute client invoices for architectural services.
• Perform bank and credit card reconciliations.

Skills

Accounts payable

Billing and collections

Attention to detail

Organization

Professional communication

Tools

QuickBooks Desktop Enterprise

BQE CORE

BillQuick

Job description

Summerour and Associates Architects is seeking a part-time (15-20 hours) detailed-oriented Billing/AP Specialist to support the financial operations of the firm on a weekly basis. The position reports to the Director of Finance and will assist with the day-to-day accounting functions.

This position plays an important role in maintaining the accuracy of financial records, supporting the billing cycle for architectural services, and ensuring that vendor payments and client receivables are processed in a timely and organized manner. The ideal candidate will have experience working in a professional services environment and a strong understanding of fundamental accounting procedures.

Hourly rate: $45

Key Responsibilities

Accounts Payable

• Process and record vendor invoices in accordance with firm accounting policies and procedures
• Maintain and monitor the accounts payable aging schedule and assist with coordinating vendor payments
• Enter and properly allocate corporate credit card transactions, ensuring appropriate general ledger coding and project association
• Maintain organized supporting documentation for transactions and accounting records
• Respond to vendor inquiries and assist with payment status confirmations when necessary

Billing and Collections

• Prepare and distribute client invoices related to architectural clients
• Review staff time entries to ensure labor hours are accurately allocated to the appropriate projects and phases
• Maintain the accounts receivable ledger and prepare weekly aging reports
• Follow-up on overdue client payments
• Setup and configure projects in the billing system

Reconciliation and Financial Support

• Perform bank and credit card reconciliations within QuickBooks Desktop Enterprise
• Assist with monthly accounting close procedures and maintain organized financial records
• Provide general accounting support to the Director of Finance as required

Qualifications

• Experience in accounts payable, billing and general accounting
• Experience working in architecture, engineering, construction (AEC), or professional services environments a plus
• Proficiency with QuickBooks Desktop Enterprise preferred
• Experience with BQE CORE or BillQuick, or similar project-based billing software, is beneficial
• Strong attention to detail and organizational capabilities
• Ability to work independently and manage responsibilities effectively in a part-time, in-office role
• Professional written and verbal communication skills

Ideal Candidate

• The successful candidate will demonstrate a strong commitment to accuracy, organization, and consistency in financial record‑keeping. They will be comfortable working within a project‑based billing structure and will possess the ability to maintain reliable accounting processes that support the firm’s operational and financial objectives.