Part-Time Board Secretary & Minutes Coordinator

Central Office; Beattyville (KY); On-site; USD 12,000 - 18,000; Part time

Job summary

Central Office in Beattyville, KY is seeking an Assistant Secretary to the Board on a part-time basis. You will provide specialized secretarial support to the Board of Education, prepare agenda materials, minutes, and correspondence, and maintain official records of meetings.

The role requires experience in administrative support, strong communication skills, and the ability to work closely with the Superintendent and Board Chair.

Qualifications

• High School Diploma or GED required; an Associate's Degree in business or HR is preferred.
• Five years of secretarial experience, including two in an educational admin office.
• Valid Kentucky Driver's License.
• Preference for an Associate's Degree in a field related to business or human resources.

Responsibilities

• Prepare board meeting agendas and minutes with supporting documentation; maintain official records.
• Assist Superintendent and Board with policy interpretation and administrative matters.
• Attend all Board meetings and draft minutes for approval and archival records.
• Notarize legal documents as necessary and handle confidential information.
• Coordinate board actions by researching policy questions and responding to requests.
• Assist with Superintendent evaluation and the board vacancy search processes.

Skills

Administrative support

Record-keeping

Oral and written communication

Interpersonal skills

Office equipment

Web-based programs

Telephone etiquette

Attention to detail

Education

High School Diploma or GED

Associate's degree preferred

Tools

Office software

Web-based systems

Job description

Central Office in Beattyville, KY is seeking an Assistant Secretary to the Board on a part-time basis. You will provide specialized secretarial support to the Board of Education, prepare agenda materials, minutes, and correspondence, and maintain official records of meetings.

The role requires experience in administrative support, strong communication skills, and the ability to work closely with the Superintendent and Board Chair.