Assistant Secretary to the Board

Central Office; Beattyville (KY); On-site; USD 12,000 - 18,000; Part time

Job summary

Central Office in Beattyville, KY is seeking an Assistant Secretary to the Board on a part-time basis. You will provide specialized secretarial support to the Board of Education, prepare agenda materials, minutes, and correspondence, and maintain official records of meetings.

The role requires experience in administrative support, strong communication skills, and the ability to work closely with the Superintendent and Board Chair.

Qualifications

• High School Diploma or GED required; an Associate's Degree in business or HR is preferred.
• Five years of secretarial experience, including two in an educational admin office.
• Valid Kentucky Driver's License.
• Preference for an Associate's Degree in a field related to business or human resources.

Responsibilities

• Prepare board meeting agendas and minutes with supporting documentation; maintain official records.
• Assist Superintendent and Board with policy interpretation and administrative matters.
• Attend all Board meetings and draft minutes for approval and archival records.
• Notarize legal documents as necessary and handle confidential information.
• Coordinate board actions by researching policy questions and responding to requests.
• Assist with Superintendent evaluation and the board vacancy search processes.

Skills

Administrative support

Record-keeping

Oral and written communication

Interpersonal skills

Office equipment

Web-based programs

Telephone etiquette

Attention to detail

Education

High School Diploma or GED

Associate's degree preferred

Tools

Office software

Web-based systems

Job description

Assistant Secretary to the Board

Lee County Schools KY Central Office - Beattyville, Kentucky Open in Google Maps

This job is also posted in Lee County Schools KY

Job Details

Job ID: 5907168

Application Deadline: Posted until filled

Re-Posted: Sep 21, 2026 4:00 AM (UTC)

Starting Date: Immediately

Job Description

ASSISTANT SECRETARY TO THE BOARD - PART TIME

Class Code: 7766

CLASS TITLE: Assistant Secretary to the Board

REPORTS TO: Superintendent and Board Chair

SUPERVISES: N/A

BASIC FUNCTION:

Provide specialized secretarial and administrative support to the Board of Education; Prepare Board meeting agenda material, minutes and correspondence; maintain official records of Board meetings. Assist the Superintendent with administrative matters requiring use and interpretation of district policies and procedures. Assist the Board and/or Superintendent with legal matters and other duties as assigned.

REPRESENTATIVE DUTIES:

The terms of employments are designated by the contract.

• Adhere to the Professional Code of Ethics and demonstrate punctuality and regular attendance;
• Assist the Superintendent with administrative matters as assigned;
• Coordinate preparation of the Board of Education meeting agenda, ensuring proper content, format, order, and supporting documentation and confer with submitting departments as needed regarding revisions and corrections;
• Attend all Board meetings, both regular and special;
• Draft minutes of Board meetings. Following review by the Superintendent and approval by the Board of Education, maintain official record of the minutes;
• Provide assistance to the Board of Education as needed, including research of policy questions and coordination of Board requests and activities; maintain record of Board actions for historical and reference purposes and maintain other records required by policy, regulations or law;
• Notarize legal documents as necessary;
• Remain current concerning issues, situations and conditions of special interest to the Superintendent and Board members;
• Maintain logs of required trainings for Board members;
• Research records and obtain information from other offices and agencies as necessary to perform assigned duties;
• Compose effective correspondence independently and review and edit material prepared by others;
• Assist Board members by preparing evidence and documents for the annual Superintendent Evaluation;
• Assist Board members with the Superintendent search process when superintendent vacancies occur;
• Perform related duties as assigned by Superintendent and/or Board;
• Perform assignment on a part-time basis, up to ten (10) days per month, with adjustments as authorized by the Superintendent.

KNOWLEDGE AND ABILITIES:

KNOWLEDGE OF:

• Principles, practices and procedures utilized in an administrative office;
• District organization, operations, policies and objectives;
• Applicable sections of Kentucky Administrative Regulations and other applicable laws;
• Modern office practices, procedures and equipment;
• Web-based programs for systems pertaining to job duties;
• Telephone techniques and etiquette;
• Record-keeping techniques;
• Correct English usage, grammar, spelling, punctuation and vocabulary;
• Oral and written communication skills;
• Interpersonal skills using tact, patience and courtesy.

ABILITY TO:

• Perform highly responsible and complex secretarial and administrative assistance duties in support of the Superintendent and Board;
• Exercise independent judgment in assisting the Superintendent in administrative details;
• Regularly attend Board of Education meetings;
• Prepare agendas and minutes for meetings of the Board of Education;
• Read, interpret, explain and follow rules, regulations, policies and procedures;
• Establish and maintain a variety of complex and confidential files and records;
• Compose effective correspondence independently;
• Operate a variety of office equipment including a variety of computer software;
• Establish and maintain cooperative and effective working relationships with others;
• Type at an acceptable rate of speed.
• Analyze situations accurately and adopt an effective course of action;
• Understand and work within scope of authority;
• Meet schedules and time lines;
• Work confidentially with discretion.

PHYSICAL DEMANDS:

• Work is performed while standing, sitting and/or walking;
• Requires the ability to communicate effectively using speech, vision and hearing;
• Requires the use of hands for simple grasping and fine manipulations;
• Requires bending, squatting, crawling, climbing, reaching;
• Requires the ability to lift, carry, push or pull light weights.

EVALUATION:

• Annual development of Professional Growth Plan.
• Annual evaluation of job performance by supervisor.

EDUCATION, EXPERIENCE AND OTHER REQUIREMENTS:

• High School Diploma or G.E.D. Certificate;
• Preference given to an applicant with a minimum of an Associate's Degree in a field related to business or human resources;
• Five (5) years of responsible and varied secretarial experience, including two (2) years in an educational administrative office;
• Valid Kentucky Driver's License.

Position Type: Part-Time

Job Requirements

• At least 5 year(s) of relevant experience preferred.
• Associate degree preferred.
• Citizenship, residency or work visa required

Contact Information

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