Part-Time Austin Office Manager (16-20h)

Swap; United States; On-site; USD 25,000 - 39,000; Part time

Benefits offered by this job

Competitive base salary

Stock options

Generous PTO

Private healthcare

Pension contributions

Wellness benefits

Mental health support

Enhanced maternity and paternity leave

Flexible working

Work abroad for 4 weeks a year

Quarterly team offsite budget

Thursday happy hour

Breakfast Mondays

Diversity & Equal Opportunities

Job summary

Swap is seeking an organized Office Manager to keep our Austin office running smoothly. You will be the first point of contact for the Austin team on office-related matters, collaborating with the People Operations team as Swap scales.

You’ll oversee daily operations, vendor management, events, and safety compliance while supporting a distributed team across time zones. This part-time role offers flexibility and growth opportunities.

Qualifications

• 3+ years’ experience in office management or a similar role.
• Strong organizational and multitasking skills, with high attention to detail.
• Excellent interpersonal and communication skills.
• Ability to handle sensitive information with discretion and professionalism.
• Proactive and resourceful, and comfortable working in a fast-paced environment.
• Comfortable working with a distributed team across different time zones.

Responsibilities

• Oversee the day-to-day running of the Austin office, ensuring a productive and welcoming environment.
• Act as the primary point of contact for Austin employees' operational needs, and coordinate with the wider People Operations team as needed.
• Manage office vendors, supplies and services, including facilities and catering.
• Coordinate in-office events, team gatherings and company meetings, including cross-office events with our wider teams.
• Keep the office organised and help plan how the space is used.
• Support health and safety compliance and workplace policies in the office.

Skills

Office management

Organizational skills

Communication skills

Discretion

Proactive

Job description

Swap is seeking an organized Office Manager to keep our Austin office running smoothly. You will be the first point of contact for the Austin team on office-related matters, collaborating with the People Operations team as Swap scales.

You’ll oversee daily operations, vendor management, events, and safety compliance while supporting a distributed team across time zones. This part-time role offers flexibility and growth opportunities.