Office Manager

Swap; United States; On-site; USD 25,000 - 39,000; Part time

Benefits offered by this job

Competitive base salary

Stock options

Generous PTO

Private healthcare

Pension contributions

Wellness benefits

Mental health support

Enhanced maternity and paternity leave

Flexible working

Work abroad for 4 weeks a year

Quarterly team offsite budget

Thursday happy hour

Breakfast Mondays

Diversity & Equal Opportunities

Job summary

Swap is seeking an organized Office Manager to keep our Austin office running smoothly. You will be the first point of contact for the Austin team on office-related matters, collaborating with the People Operations team as Swap scales.

You’ll oversee daily operations, vendor management, events, and safety compliance while supporting a distributed team across time zones. This part-time role offers flexibility and growth opportunities.

Qualifications

• 3+ years’ experience in office management or a similar role.
• Strong organizational and multitasking skills, with high attention to detail.
• Excellent interpersonal and communication skills.
• Ability to handle sensitive information with discretion and professionalism.
• Proactive and resourceful, and comfortable working in a fast-paced environment.
• Comfortable working with a distributed team across different time zones.

Responsibilities

• Oversee the day-to-day running of the Austin office, ensuring a productive and welcoming environment.
• Act as the primary point of contact for Austin employees' operational needs, and coordinate with the wider People Operations team as needed.
• Manage office vendors, supplies and services, including facilities and catering.
• Coordinate in-office events, team gatherings and company meetings, including cross-office events with our wider teams.
• Keep the office organised and help plan how the space is used.
• Support health and safety compliance and workplace policies in the office.

Skills

Office management

Organizational skills

Communication skills

Discretion

Proactive

Job description

About Swap

Swap is the infrastructure behind modern agentic commerce. The only AI-native platform connecting backend operations with a forward-thinking storefront experience.

Built for brands that want to sell anything - anywhere, Swap centralises global operations, powers intelligent workflows, and unlocks margin-protecting decisions with real-time data and capability. Our products span cross-border, tax, returns, demand planning, and our next-generation agentic storefront, giving merchants full transparency and the ability to act with confidence.

At Swap, we’re building a culture that values clarity, creativity, and shared ownership as we redefine how global commerce works.

Hours: 16-20 hours per week, split flexibly across half days.

• Monday (8:30am-13:30pm

• Tuesday (09:30am - 15:00)

• Thursday (09:30am - 15:00)

Reports to: People Operations Manager, as part of the wider People Operations team

About the Role

We're looking for a highly organised, proactive Office Manager to keep our Austin office running smoothly and make it a productive, welcoming place to work. You'll be the first point of contact for our Austin team on all things office-related, working closely with the People Operations team as Swap continues to grow.

Key Responsibilities

• Oversee the day-to-day running of the Austin office, ensuring a productive and welcoming environment.

• Act as the primary point of contact for Austin employees' operational needs, and coordinate with the wider People Operations team as needed.

• Manage office vendors, supplies and services, including facilities and catering.

• Coordinate in-office events, team gatherings and company meetings, including cross-office events with our wider teams.

• Keep the office organised and help plan how the space is used.

• Support health and safety compliance and workplace policies in the office.

Requirements

• 3+ years’ experience in office management or a similar role.

• Strong organisational and multitasking skills, with high attention to detail.

• Excellent interpersonal and communication skills.

• Ability to handle sensitive information with discretion and professionalism.

• Proactive and resourceful, and comfortable working in a fast-paced environment.

• Comfortable working with a distributed team across different time zones.

What we offer

Competitive base salary: Pay that reflects your experience and the impact you’ll have, reviewed regularly as you grow with us.

Stock options: Own a piece of what we’re building. As a high-growth scale-up, you’ll share in the upside as the company grows.

Generous PTO: Competitive annual leave, with public holidays on top, plus your birthday off so you can celebrate properly.

Private healthcare: Comprehensive private medical cover, so you can get the care you need quickly.

Pension contributions: Company contributions to help your own long-term financial security.

Wellness benefits: Support for your physical health and wellbeing, so you can look after yourself in the way that works for you.

Mental health support: Access to mental health resources and support, because looking after your mind matters as much as your body.

Enhanced maternity and paternity leave: Extra support when you’re growing your family, so you can focus on what matters most.

Flexible working: Choose how and where you do your best work, with the trust and autonomy to manage your own time.

Work abroad for 4 weeks a year: Take your laptop somewhere new for up to four weeks each year, whether that’s family, travel, or a change of scenery.

Quarterly team offsite budget: A dedicated budget each quarter for your team to get together, connect, and have fun.

Thursday happy hour: Wind down the week with your colleagues at our Thursday happy hour, held across all of our locations.

Breakfast Mondays: Start the week with a good meal and good company.

Diversity & Equal Opportunities:

We embrace diversity and equality in a serious way. We are committed to building a team with a variety of backgrounds, skills, and views. The more inclusive we are, the better our work will be. Creating a culture of equality isn't just the right thing to do; it's also the smart thing.