Executive Assistant

Beacon Hill; New York (NY); On-site; USD 106,000 - 144,000; Full time

Benefits offered by this job

Equity option

PTO and sick time

Health & Wellness stipend

Learning & Development stipend

3 international working weeks/year

Paid OT

Job summary

Beacon Hill, in New York, NY, seeks an experienced Temp-to-Perm Executive Assistant to support the Chief Product Officer and, later, the Chief Technology Officer. This on-site role runs five days a week, 9 am–5 pm, with paid overtime as needed.

The ideal candidate will manage calendars, coordinate domestic travel, assist with recruiting for technical roles, and collaborate with the EA team and Chief of Staff on special projects.

Qualifications

• Experience supporting C-suite executives
• Excellent calendar and travel coordination
• Bachelor's degree preferred

Responsibilities

• Support the Chief Product Officer and future Chief Technology Officer
• Manage complex calendars
• Coordinate frequent domestic travel
• Support recruiting for technical hires
• Arrange meetings across multiple stakeholders
• Prepare executives for meetings
• Partner with EA team and Chief of Staff
• Assist with special projects and ad hoc needs
• Participate in rotating Friday reception coverage

Skills

C-suite support

Calendar management

Travel coordination

Communication

Organization

Education

Bachelor's degree preferred

Job description

Executive Assistant (A1467603Ny-Temp) New York, New York

Salary: USD125000 - USD125000 per year

Our client, a growing software-as-a-service company located in Midtown, Manhattan is seeking to hire a highly organized, proactive, and adaptable Temp-to-Perm Executive Assistant to support its newly hired Chief Product Officer and, in time, a forthcoming Chief Technology Officer. This is a newly created position due to company growth, joining an established executive support team consisting of two Executive Assistants and a Chief of Staff.

The ideal candidate thrives in a fast-paced, collaborative, bustling sales environment and has experience supporting senior executives at the C-suite level. This individual will serve as a trusted partner, managing complex calendars, coordinating extensive travel, supporting recruiting efforts, and helping drive operational efficiency for senior leadership. This role requires five days/week on-site from 9am-5pm with Paid OT as needed.

Key Responsibilities

• Provide high-level administrative support to the Chief Product Officer and future Chief Technology Officer
• Manage complex and ever-changing calendars, ensuring priorities are aligned and schedules are optimized
• Coordinate frequent domestic travel, including conferences, client meetings, and internal events
• Support recruiting and interview coordination for technical hires
• Arrange meetings across multiple stakeholders, both internally and externally
• Prepare executives for meetings through scheduling logistics and administrative support
• Partner closely with the EA team, Chief of Staff, and other cross-functional teams
• Assist with special projects and ad hoc administrative needs as they arise
• Participate in a rotating Friday reception coverage schedule alongside the Executive Assistant team

Qualifications

• Prior experience supporting C-suite executives is required
• Demonstrated success managing complex calendars and travel arrangements for senior leadership
• Strong communication and interpersonal skills with the confidence to interact with senior executives
• Ability to work independently, anticipate needs, and navigate ambiguity
• Collaborative team player who values partnership and relationship-building
• Comfortable providing thoughtful pushback, asking questions, and seeking feedback when needed
• Strong attention to detail and exceptional organizational skills
• Bachelor's degree preferred
• Stable work history; candidates with excessive job-hopping are not favored
• Up to 125K base + Paid OT
• Equity option
• PTO and sick timeAnnual Health & Wellness and Learning & Development stipends
• 3 international working weeks/year