Part-Time Alumnae Relations & Events Coordinator

Oakcrest School; Vienna (VA); On-site; USD 53,726,400 - 62,680,800; Part time

Job summary

Oakcrest School is seeking an Alumnae Relations Coordinator to support the Office of Institutional Advancement. This part‑time role (approximately 20–29.99 hours per week) will engage alumnae and parents, coordinate events, and manage communications to strengthen school engagement and philanthropy.

The role requires a Bachelor’s degree, excellent written and verbal communication, Windows Word/Excel proficiency, and the ability to handle confidential information with discretion.

Qualifications

• Bachelor’s degree required.
• Strong written and communications skills.
• Working knowledge of Word and Excel.
• Ability to articulate Oakcrest’s mission in a compelling way.
• Excellent interpersonal skills with alumnae and alumnae parents.
• Ability to multi-task and inspire alumnae to participate and be philanthropic.
• Discretion and confidentiality must be maintained.

Responsibilities

• Oversee Oakcrest Alumnae Association volunteers and events (Founders Day, Alumnae Tea, College Fair, Alumnae Brunch, Thankathons).
• Maintain alumnae contact and engagement; invite participation and financial support.
• Oversee and organize the Alumnae Association; set goals and track actions.
• Maintain Alumnae data in Core Database; ensure accuracy.
• Organize and execute alumnae communications (Annual Fund, monthly newsletter, social pages).
• Support events with volunteers, messaging, and logistics (Homecoming reunions, teas, spirit week, mother-daughter brunch).
• Assist with invitations, program design, and digital photo catalogs.
• Perform other duties as assigned.
• Handle physical tasks up to light/heavy items as needed.

Skills

Strong written communication

Alumnae relations

Event coordination

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Job description

Oakcrest School is seeking an Alumnae Relations Coordinator to support the Office of Institutional Advancement. This part‑time role (approximately 20–29.99 hours per week) will engage alumnae and parents, coordinate events, and manage communications to strengthen school engagement and philanthropy.

The role requires a Bachelor’s degree, excellent written and verbal communication, Windows Word/Excel proficiency, and the ability to handle confidential information with discretion.