Part-Time AI-Driven Executive Assistant for CEO

Zohorecruit; United States; Remote; USD 28,000 - 41,000; Part time

Job summary

Remote Office in the United States is seeking a highly organised Virtual Assistant to support the CEO of an Australian Financial Consulting Business. This part-time role (~20 hours/week) focuses on administrative and operational tasks, including task management in ClickUp, data entry, scheduling, reminders, and follow-ups.

You will work with AI-driven workflows and maintain records across Google Workspace and other systems.

Qualifications

• 4+ years in virtual or executive assistance or similar role.
• Proven ability to manage tasks, deadlines, and follow-ups in ClickUp.
• Excellent data entry and data validation with high accuracy.
• Experience with Google Workspace and basic document management.
• Familiarity with AI-enabled workflows is a plus; willingness to learn.

Responsibilities

• Own and manage CEO task pipeline in ClickUp, track deadlines and follow-ups.
• Coordinate day-to-day admin: scheduling, reminders, and general support.
• Maintain organized records and spreadsheets across Google Workspace.
• Perform data entry and validation in Xero when required.
• Support AI-driven workflows and assist with client-related admin.

Skills

Virtual assistance

Executive assistance

Administration

Operations support

Organisational skills

Independent working

Tools

ClickUp

Google Workspace

Xero

Job description

Remote Office in the United States is seeking a highly organised Virtual Assistant to support the CEO of an Australian Financial Consulting Business. This part-time role (~20 hours/week) focuses on administrative and operational tasks, including task management in ClickUp, data entry, scheduling, reminders, and follow-ups.

You will work with AI-driven workflows and maintain records across Google Workspace and other systems.