Part-Time Administrative Specialist - Front Desk & Scheduling

Cold Spring Harbor Laboratory Inc.; Cold Spring Harbor (NY); On-site; USD 26,000 - 32,000; Part time

Job summary

Cold Spring Harbor Laboratory is seeking a part-time Receptionist to join a small administrative team at the Dolan DNA Learning Center. The role involves answering phones, greeting teachers and visitors, and handling registrations and data entry.

The ideal candidate has an Associate's degree (or equivalent) and two years of secretarial/administrative experience, with strong communication, organization, and multitasking abilities. Proficiency with Microsoft Word, Outlook, and Excel is expected.

Qualifications

• Associate's degree or equivalent experience.
• Two years secretarial/administrative experience preferred.
• Excellent verbal and written communication skills.
• Attention to detail is imperative.
• Excellent organizational skills.
• Ability to prioritize multiple tasks.
• Good judgment and decision-making skills.
• Familiar with Microsoft Office applications including Word, Outlook & Excel.

Responsibilities

• Answering phones
• Meeting and greeting teachers, students, and visitors
• Creating purchasing requisitions and work orders
• Handling registrations, data entry and filing
• Invoicing and collecting money from schools/organizations
• Distributing department mail
• Assisting with emailing campaigns and other administrative projects
• Managing staff calendars

Skills

Communication

Organization

Attention to detail

Prioritization

Decision making

Education

Associate's degree or equivalent experience

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Job description

Cold Spring Harbor Laboratory is seeking a part-time Receptionist to join a small administrative team at the Dolan DNA Learning Center. The role involves answering phones, greeting teachers and visitors, and handling registrations and data entry.

The ideal candidate has an Associate's degree (or equivalent) and two years of secretarial/administrative experience, with strong communication, organization, and multitasking abilities. Proficiency with Microsoft Word, Outlook, and Excel is expected.