Part-Time Administrative Secretary — Front Desk & Outreach

Catholic Charities of Long Island; Hicksville (NY); On-site; USD 31,684,800 - 34,440,000; Part time

Job summary

Catholic Charities of Long Island is seeking a part-time secretary to support multiple departments across Nassau and Suffolk counties. The role focuses on clerical duties, data entry, and front-desk responsibilities to help deliver compassionate service to the community.

Ideal candidates have a High School Diploma, 2–3 years of office experience, and strong Microsoft Office skills. The schedule offers 21 hours per week with pay at $21 per hour, plus a commitment to care with dignity.

Qualifications

• High School Diploma or GED.
• 2-3 years of secretarial or office management experience.
• Moderate proficiency with Microsoft Office Suite, with emphasis on Excel; familiarity with navigating online database programs.
• Well-developed communication skills resulting in productive relationships with clients, external agencies and internal Agency program staff.
• Demonstrated organizational skills including attention to detail and accuracy in preparing documents, processing transactions and maintaining records.

Responsibilities

• Prepare departmental correspondence (letters, reports, documents), and process and distribute departmental mail as well as respond to routine inquiries.
• Answer telephones, provide information about services and refer calls to appropriate staff.
• Conduct outreach telephone calls to agencies and organizations to obtain or distribute departmental-related information.
• Prepare and process routine departmental financial transactions, including reviewing invoices, completing vouchers, and ensuring accurate coding before submission to Finance.
• Maintain calendar for Director/Administrator or others and schedule appointments as needed.
• Assist with logistics of establishing new sites or a site move by ensuring supplies, equipment, forms, record keeping system are available.
• Assist as needed at building front desk answering agency calls and directing visitors/guests.

Skills

Secretarial experience

Office management

Microsoft Office

Excel

Communication skills

Organizational skills

Education

High School Diploma or GED

Tools

Database software

Job description

Catholic Charities of Long Island is seeking a part-time secretary to support multiple departments across Nassau and Suffolk counties. The role focuses on clerical duties, data entry, and front-desk responsibilities to help deliver compassionate service to the community.

Ideal candidates have a High School Diploma, 2–3 years of office experience, and strong Microsoft Office skills. The schedule offers 21 hours per week with pay at $21 per hour, plus a commitment to care with dignity.