Part-Time Administrative & Scheduling Specialist

Restoration 1 of Cape Cod; Kings Park (NY); On-site; AUD 34,000 - 44,000; Part time

Benefits offered by this job

Paid time off

Job summary

Restoration 1 of Cape Cod is seeking an Administrative Assistant to support daily operations in our emergency mitigation team. The role focuses on customer service, scheduling, invoicing, and records management in an office setting.

You will liaise with field crews and clients, handle communications, and ensure accurate documentation while maintaining organized financial and admin workflows. This part-time, on-site position offers growth potential and hands-on experience in a fast-paced

Qualifications

• High school diploma or GED required.
• Strong organizational skills with attention to detail.
• Basic understanding of bookkeeping and familiarity with QuickBooks.
• Proficiency in Microsoft Word, Excel, and email systems.
• Ability to multitask and adapt to changing priorities.

Responsibilities

• Customer Communication: Answer phones, handle inquiries with professionalism and empathy.
• Job Documentation: Accurately transcribe and maintain customer and job-related information.
• Scheduling: Coordinate and schedule appointments for assessments, technician visits, and follow-ups.
• Invoicing and Billing: Create invoices, process payments, and manage payables/receivables.
• Insurance Coordination: Assist with submitting and following up on insurance claims and required documents.
• File Management: Maintain organized digital and physical records of customer files and correspondence.
• Team Support: Communicate with technicians, estimators, and project managers to relay job details.
• Office Tasks: Perform general office duties, including filing and ordering supplies.

Skills

Customer Service

Communication

Organization

Problem-Solving

Technology Proficiency

Education

High school diploma or GED

Tools

MS Office

CRM systems

Xactimate

Job description

Restoration 1 of Cape Cod is seeking an Administrative Assistant to support daily operations in our emergency mitigation team. The role focuses on customer service, scheduling, invoicing, and records management in an office setting.

You will liaise with field crews and clients, handle communications, and ensure accurate documentation while maintaining organized financial and admin workflows. This part-time, on-site position offers growth potential and hands-on experience in a fast-paced