Administrative Assistant – Scheduling, Billing & Growth

SERVPRO of Port Jefferson; Coram (NY); On-site; USD 42,000 - 56,000; Full time

Job summary

SERVPRO of Port Jefferson is seeking an Administrative Assistant to support daily operations, billing, scheduling, and data entry. The ideal candidate will be phone-savvy, detail-oriented, and capable of multitasking in a fast-paced franchise office.

We value reliable team players with strong interpersonal skills who can learn new software including Xactimate and proprietary systems, while maintaining professional communication with customers and colleagues.

Qualifications

• 2+ years of administrative or office experience.
• Experience with billing, quality assurance, and scheduling is a plus.
• Experience in a service industry environment is a plus.
• Polite, confident, and excellent customer service skills.
• Excellent organizational skills and strong attention to detail.
• Ability to learn new software including Xactimate and proprietary software.
• Minimum of HS Diploma or GED.
• Able to pass a background check.

Responsibilities

• Complete internal job file quality reviews.
• Prepare estimates and billing invoices.
• Coordinate crew and job scheduling.
• Perform basic accounting functions such as A/P, A/R, bookkeeping and payroll.
• Assist in employment recruiting activities.
• Office administrative duties such as preparing email and written correspondence.
• Perform detailed and accurate data entry.
• Assist other departments, as needed.

Skills

Phone etiquette

Analytical skills

Multitasking

Interpersonal skills

Customer service

Proactive

Dependable

Education

High School Diploma or GED

Tools

Xactimate

Microsoft Office

Job description

SERVPRO of Port Jefferson is seeking an Administrative Assistant to support daily operations, billing, scheduling, and data entry. The ideal candidate will be phone-savvy, detail-oriented, and capable of multitasking in a fast-paced franchise office.

We value reliable team players with strong interpersonal skills who can learn new software including Xactimate and proprietary systems, while maintaining professional communication with customers and colleagues.