Part Time Administrative Assistant

Weston & Sampson; Worcester (MA); On-site; USD 34,000 - 47,000; Part time

Job summary

Weston & Sampson is seeking a part-time Administrative Assistant/Technical Project Coordinator to support our Worcester, Massachusetts office a few days each week. You will collaborate with project managers and executive staff to prepare client letters, reports, and deliverables.

The role includes organizing submissions, assisting with contracts, completing Excel spreadsheets, and managing emails and calls.

Qualifications

• Previous administrative support experience.
• Experience with graphic design is a plus.
• Office a minimum of 3 days per week.
• Proficiency in MS Office and Adobe Acrobat.
• Knowledge of Deltek/Vantagepoint or similar accounting software is a plus.
• Ability to work independently and manage priorities.

Responsibilities

• Collaborate with project managers and executive staff in preparing letters, reports and client deliverables.
• Organize, edit, and reproduce submissions, proposals, and qualification statements.
• Execute contracts as required, including insurance, bonds and signatures.
• Complete Excel spreadsheets and tables to monitor projects.
• Monitor and respond to emails and phone messages with staff and clients.
• Support general office operations and assist office staff.

Skills

Administrative support

Graphic design

Microsoft Office

Adobe Acrobat

Driver's license

Tools

Deltek/Vantagepoint

Job description

Weston & Sampson is currently seeking a part time Administrative Assistant/ Technical Project Coordinator with 5 years of experience to work in our Worcester, Massachusetts office a few days a week.

What you’ll do:

• Collaborate with project managers and executive staff in the preparation of letters, reports and materials for client deliverables.


• Organize, edit, and reproduce required submissions, narrative proposals, fee/scope proposals, and qualification statements.


• Execution of contracts as required, this includes requesting insurances, bonds, and obtaining appropriate signatures.


• Complete excel spreadsheets and tables that will assist in project monitoring.


• Monitor and respond to emails and phone messages with internal staff and external clients.


• General office operations and upkeep while supporting and assisting office staff.

What you will bring:

• Previous administrative support experience.


• Any level of experience with graphic design skills are preferred.


• Ability to work in office a minimum of 3 days a week


• Computer proficiency including, general office applications (Microsoft Office Suite) and advanced applications (Adobe Acrobat).


• Knowledge of Deltek/Vantagepoint Software or other accounting platforms is a plus.


• Ability to work independently, take initiative, set priorities and see projects through to completion.


• Valid Driver's License

Hourly Pay Range: $25.00 - $34.00

Overview:

At Weston & Sampson, you’ll work alongside more than 1,000 employee-owners who are passionate about improving our communities. From providing clean water to designing resilient infrastructure and sustainable environments, our work has a direct impact on quality of life. We’re looking for curious, driven professionals who want to contribute to innovative, impactful projects and grow with a team that supports them.

We are a 100% employee-owned, interdisciplinary firm offering design, engineering, and environmental services. Since our founding in 1899, we have worked to build a collaborative, forward-thinking environment grounded in respectfor each other’s ideas.

We offer

• Meaningful work:Contribute to projects that protect and enhance the natural and built environments


• Ownership mindset: As an employee-owner, your work directly contributes to our shared success


• Growth opportunities: Build your career through mentorship, diverse projects, and clear advancement pathways


• Flexible workplace: Work in a way that supports your life and not the other way around


• Strong culture: Join a team that values collaboration, inclusion, and recognition

Our Commitment to Inclusion, Diversity, Equity & Access (IDEA)

We believe diverse perspectives make us stronger. Weston & Sampson is committed to fostering a culture of belonging where all employees feel valued, respected, and empowered. We actively support IDEA principles across our organization and in our daily work.

Ready to transform your environment? Let’s work together.

A note to third-party recruiters

Weston & Sampson manages all recruiting directly. We do not accept unsolicited resumes without a signed agreement in place. Any unsolicited submissions will be considered property of Weston & Sampson, and we are not responsible for associated fees.