Part Time Administrative Assistant

Weston&Sampson, Inc.; Worcester (MA); On-site; USD 27,552 - 41,328; Part time

Job summary

Weston & Sampson, Inc. is seeking a part-time Administrative Assistant/Technical Project Coordinator for their Worcester, Massachusetts office. Candidates should have at least 5 years of administrative support experience and proficiency in Microsoft Office Suite. The role involves collaborating with project managers, organizing proposals, executing contracts, and general office management. Graphic design skills and knowledge of accounting software such as Deltek/Vantagepoint are preferred. This position requires a minimum in-office presence of 3 days a week.

Qualifications

• Minimum of 5 years of experience in administrative support.
• Proficient in Microsoft Office Suite and have a general understanding of Adobe Acrobat.
• Experience with accounting platforms like Deltek/Vantagepoint is a plus.

Responsibilities

• Collaborate with project managers on client materials.
• Organize proposals and necessary documentation.
• Execute contracts and manage follow-up requirements.
• Monitor internal and external communications.
• Support general office operations.

Skills

Administrative support experience

Graphic design skills

Computer proficiency

Ability to work independently

Knowledge of Deltek/Vantagepoint Software

Tools

Microsoft Office Suite

Adobe Acrobat

Job description

Weston & Sampson is currently seeking a part time Administrative Assistant/ Technical Project Coordinator with 5 years of experience to work in our Worcester, Massachusetts office a few days a week.

What you’ll do:

• Collaborate with project managers and executive staff in the preparation of letters, reports and materials for client deliverables.
• Organize, edit and reproduce required submissions, narrative proposals, fee/scope proposals, and qualification statements.
• Execution of contracts as required, this includes requesting insurances, bonds, and obtaining appropriate signatures.
• Complete excel spreadsheets and tables that will assist in project monitoring.
• Monitor and respond to emails and phone messages with internal staff and external clients.
• General office operations and upkeep while supporting and assisting office staff.

What you will bring:

• Previous administrative support experience.
• Any level of experience with graphic design skills are preferred.
• Ability to work in office a minimum of 3 days a week.
• Computer proficiency including, general office applications (Microsoft Office Suite) and advanced applications (Adobe Acrobat).
• Knowledge of Deltek/Vantagepoint Software or other accounting platforms is a plus.
• Ability to work independently, take initiative, set priorities and see projects through to completion.
• Valid Driver's License.

Weston & Sampson is an Equal Opportunity Employer. We embrace the rich perspectives and experiences that arise from people of different races, ethnicities, cultures, sexual orientation, gender identities, ages, socio-economic statuses, abilities, and religions, as well as other untapped groups, within our Weston & Sampson family and the communities we serve. Weston & Sampson is committed to the principles of Inclusion, Diversity, Equity, and Access (IDEA). Our goal is to foster a sense of belonging and equitable representation across our organization and to empower our employees to incorporate IDEA values into the work they perform.