Operations Associate

The Choice, Inc.; Chicago (IL); On-site; USD 39,000 - 44,000; Full time

Job summary

The Choice, Inc. is seeking an Office Operations Associate to support the downtown Chicago office. This hands-on role focuses on maintaining a welcoming, well-run workplace for employees, clients, and visitors.

Ideal candidates are early in their career, comfortable engaging with executives, clients, and building staff, and capable of managing day-to-day office needs with discretion.

Qualifications

• 1+ years in office administration or related fields.
• Professional and polished communication skills.
• Strong Microsoft Office experience (Outlook, Word, Excel).
• Excellent organizational skills and attention to detail.
• Ability to handle confidential information with discretion.
• Onsite work five days per week.

Responsibilities

• Support daily office operations and overall functionality.
• Maintain an organized, welcoming, and professional office environment.
• Coordinate conference rooms and meetings.
• Assist with meeting setup, catering, and hospitality.
• Manage mail, packages, deliveries, supplies, and inventory.
• Maintain common areas and coordinate with vendors.
• Assist with onboarding/offboarding logistics.
• Support facilities-related requests and maintenance.
• Provide responsive support to employees and leadership.

Skills

Professional communication

Organizational skills

Discretion and confidentiality

Service-oriented

Education

1+ year experience in office/admin

Tools

Microsoft Office (Outlook, Word, Excel)

Job description

Location: Downtown Chicago - 5 days onsite

Compensation: $30/hour

Duration: Starting October 5 or October 12 for approximately 3+ months

A high-end consulting firm is seeking a polished, professional, and highly organized Office Operations Associate to support the day-to‑day operations of its downtown Chicago office. This is a hands‑on, service‑oriented position that plays an important role in ensuring the office is organized, welcoming, and running smoothly for employees, clients, and visitors.

This is a great opportunity for someone early in their career who enjoys being the go-to person in an office environment and takes pride in creating a professional, well‑run workplace. The successful candidate will be comfortable interacting with senior executives, clients, colleagues, vendors, and building staff while also handling the day‑to‑day details that keep an office functioning.

Qualifications

• 1+ years of experience in office administration, office services, workplace operations, hospitality, facilities, or a similar professional environment.
• Professional and polished communication skills.
• Strong working knowledge of Microsoft Office, particularly Outlook, Word, and Excel.
• Excellent organizational skills and attention to detail.
• Sound judgment, discretion, and ability to handle confidential information appropriately.
• Service‑oriented, proactive, and comfortable taking ownership of day‑to‑day office needs.
• Comfortable working onsite five days per week.

Responsibilities

• Support the daily operations and overall functionality of the office.
• Help ensure the office is consistently organized, welcoming, professional, and prepared for employees, clients, and visitors.
• Coordinate conference rooms and meeting spaces for internal and external meetings.
• Assist with meeting setup, catering, and other office hospitality needs.
• Manage incoming mail, packages, deliveries, office supplies, and inventory.
• Maintain office, kitchen, supply, and common areas throughout the day.
• Coordinate with building management, vendors, IT, and service providers as needed.
• Assist with employee onboarding and offboarding logistics, including workspace and office access needs.
• Help coordinate maintenance, repairs, and other facilities‑related requests.
• Provide responsive, professional support for employees and leadership as office needs arise.
• Assist with other office operations and administrative projects as needed.