Administrative Assistant — Resident Services & Office Operations

HOA Talent; Boynton Beach (FL); On-site; USD 21,000 - 29,000; Full time

Benefits offered by this job

Comprehensive benefits package

Job summary

HOA Talent is seeking a full-time Administrative Assistant to support daily HOA operations in a two-office arrangement. This on-site role requires strong customer service, data entry, and proficiency with Microsoft Office, with 20 hours weekly in Boynton Beach and 20 hours in Lake Worth.

You will greet residents, manage calls and emails, process invoices, handle work orders, and maintain organized records. Prior experience in a management company is preferred.

Qualifications

• 1+ year in Administrative/Office/Receptionist roles, preferably in a management company.
• Strong data entry and computer skills required.
• Proficiency with Microsoft Office (Excel, Word, Outlook).
• Experience handling phone systems, emails, and scheduling.
• Knowledge of CINC Systems is a plus.

Responsibilities

• Greet residents and answer phones, manage emails.
• Deliver high-level customer service and resident support.
• Perform data entry, filing, and document management.
• Handle inbound calls and email inquiries.
• Assist with work orders, service requests, and follow-ups.
• Support office administration and daily tasks.
• Coordinate vendor scheduling and access.
• Process invoices and track billing.
• Maintain organized filing systems and reports using MS Office.
• Prepare reports and communications via Excel/Word/Outlook.

Skills

Customer service

Data entry

Multitasking

Organization

Tools

MS Office

CINC Systems

Job description

HOA Talent is seeking a full-time Administrative Assistant to support daily HOA operations in a two-office arrangement. This on-site role requires strong customer service, data entry, and proficiency with Microsoft Office, with 20 hours weekly in Boynton Beach and 20 hours in Lake Worth.

You will greet residents, manage calls and emails, process invoices, handle work orders, and maintain organized records. Prior experience in a management company is preferred.