Part-Time Administrative & Operations Coordinator

Illinois-Institute-of-Technolog; Lemont (IL); Hybrid; USD 33,062 - 44,083; Part time

Job summary

Illinois Institute of Technology is seeking a part-time Coordinator to provide comprehensive administrative and operational support to a department at Argonne National Laboratory. The role involves handling purchases, onboarding, scheduling, and confidential records while collaborating with faculty, staff, students, and external contacts.

The position reports to a department leader and requires strong organizational and communication skills.

Qualifications

• High school diploma or equivalent required.
• Five years of related administrative, customer-service, financial, program, or project-support experience.
• An equivalent combination of education, training, and relevant experience may be considered.
• Strong organizational, communication, time-management, customer-service, and administrative skills.
• Ability to manage multiple priorities, exercise sound judgment, work independently and collaboratively, and maintain confidentiality.
• Proficiency with Microsoft Office and the ability to learn relevant financial, personnel, scheduling, and database systems.
• Experience in higher education, nonprofit, legal, professional services, or another complex office environment preferred.

Responsibilities

• Provide administrative, operational, and customer-service support to department leadership and team members.
• Respond to inquiries and prepare and maintain departmental correspondence, reports, files, databases, and records.
• Coordinate schedules, meetings, events, programs, projects, travel, and related logistics.
• Assist with purchasing, financial documentation, recruitment, onboarding, and other personnel processes.
• Maintain departmental information, monitor deadlines, and coordinate with internal and external contacts.
• Handle confidential information and perform other job-related duties and special projects as assigned.

Skills

Administrative experience

Customer-service

Organizational skills

Communication skills

Confidentiality

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Illinois Institute of Technology is seeking a part-time Coordinator to provide comprehensive administrative and operational support to a department at Argonne National Laboratory. The role involves handling purchases, onboarding, scheduling, and confidential records while collaborating with faculty, staff, students, and external contacts.

The position reports to a department leader and requires strong organizational and communication skills.