Office Assistant

argonne; Lemont (IL); On-site; USD 28,626 - 44,648; Full time

Benefits offered by this job

Comprehensive benefits

On-site work at Lemont campus

Job summary

Argonne National Laboratory is seeking an Office Assistant to provide comprehensive administrative support to the Director for the Electric Grid Program and the Director for the Transportation Program within the Advanced Energy Technologies Directorate. The role involves handling confidential tasks, coordinating calendars, travel, meetings, and various reporting duties on-site at Lemont, IL.

The ideal candidate will have a high school diploma with 4+ years of related experience, strong

Qualifications

• High school diploma required; 4+ years of related administrative experience.
• Strong MS Office skills including Outlook, Word, Excel, and PowerPoint; proficiency with Adobe Acrobat.
• Excellent written and verbal communication; professional interpersonal skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• On-site presence at the Argonne campus in Lemont, IL.

Responsibilities

• Schedule meetings and manage multiple calendars.
• Prepare domestic and international travel arrangements.
• Process expense reports and conference registrations.
• Coordinate on-site visits and logistics; manage site access for foreign nationals.
• Prepare and format correspondence, proposals, reports and presentations.
• Notetaking and transcribing; order supplies.
• Track action items and monitor deadlines; maintain electronic filing systems.
• Provide administrative support as needed and assist other groups as assigned.

Skills

Interpersonal communication

Time management

Multitasking

Written communication

Education

High school diploma

Tools

Microsoft Outlook

Word

Excel

PowerPoint

Adobe Acrobat

Job description

Argonne National Laboratory is looking to hire an Office Assistant. This Office Assistant/Administrative Assistant will provide support to the Director, Electric Grid Program and the Director, Transportation Program in the Advanced Energy Technologies (AET) Directorate office reporting to the AET Directorate Executive Assistant. Under supervision and with a degree of initiative, the position will provide administrative support while performing a wide range of administrative activities and tasks. The individual will ensure the administrative responsibilities, often of a confidential or sensitive nature, are performed in a timely manner. Handling multiple assignments using independent judgment, facilitating effective, efficient flow and processing of information and activities associated with daily operations.

Job Responsibilities

• Scheduling meetings
• Managing multiple calendars
• Preparing domestic and international travel arrangements
• Processing expense reports and conference registrations
• Coordinating on‑site visits and logistics
• Processing foreign national site access
• Preparing and formatting correspondence, proposals, reports, and presentations
• Notetaking and transcribing
• Ordering supplies
• Tracking action items and monitoring approaching deadlines
• Maintaining electronic filing system
• Providing administrative back‑up support, and other duties as assigned

Position Requirements

• Knowledge of a broad range of administrative support, office practices and procedures.
• Ability to demonstrate good interpersonal, oral, and written communication.
• Ability to interact diplomatically and tactfully with people at all levels both within and outside the laboratory.
• Ability to be flexible with the potential to work with many groups in the directorate.
• Ability to think quickly when managing difficult situations.
• Skilled in organizational and time management skills including the ability to prioritize, organize and handle multiple assignments simultaneously in a fast‑paced environment, while being detail oriented and using sound judgment to accomplish tasks.
• Analytical, problem solving and decision‑making skills to resolve most problems independently with incomplete or conflicting data.
• Knowledge, skills, and experience using Microsoft Outlook, including using advanced features in editing documents, with Microsoft Office Suite (Word, Excel, and PowerPoint) and Adobe Acrobat.
• Skills in arranging and coordinating meetings, workshops, conferences, on‑site visits, and managing both domestic and international travel.
• Demonstrate ability to quickly learn internal business systems.
• Ability to model Argonne’s Core Values: Impact, Safety, Respect, Integrity, and Teamwork.
• This position requires on‑site presence at the Argonne campus in Lemont, Illinois.
• High school and 4+ years of related experience

U.S. Citizenship and Clearance

Other: To perform the essential functions of this position successful applicants must provide proof of U.S. citizenship, which is required to comply with federal regulations and contract. Illegal drug testing as defined in 10 CFR 707.4 and a background investigation will be required prior to employment.

Preferred Qualifications

• Knowledge of Laboratory business systems such as Box, Concur, and Workday.
• Knowledge of Laboratory and Division policies, practices, and procedures.

Pay and Benefits

The expected hiring range for this position is $20.78 - $32.41. Please note that the pay range information is a general guideline only. The pay offered to a selected candidate will be determined based on factors such as, but not limited to, the scope and responsibilities of the position, the qualifications of the selected candidate, business considerations, internal equity, and external market pay for comparable jobs. Additionally, comprehensive benefits are part of the total rewards package.

Equal Employment Opportunity Statement

As an equal employment opportunity employer, and in accordance with our core values of impact, safety, respect, integrity and teamwork, Argonne National Laboratory is committed to a safe and welcoming workplace that fosters collaborative scientific discovery and innovation. Argonne encourages everyone to apply for employment. Argonne is committed to nondiscrimination and considers all qualified applicants for employment without regard to any characteristic protected by law.