Coordinator

Illinois-Institute-of-Technolog; Lemont (IL); Hybrid; USD 33,062 - 44,083; Part time

Job summary

Illinois Institute of Technology is seeking a part-time Coordinator to provide comprehensive administrative and operational support to a department at Argonne National Laboratory. The role involves handling purchases, onboarding, scheduling, and confidential records while collaborating with faculty, staff, students, and external contacts.

The position reports to a department leader and requires strong organizational and communication skills.

Qualifications

• High school diploma or equivalent required.
• Five years of related administrative, customer-service, financial, program, or project-support experience.
• An equivalent combination of education, training, and relevant experience may be considered.
• Strong organizational, communication, time-management, customer-service, and administrative skills.
• Ability to manage multiple priorities, exercise sound judgment, work independently and collaboratively, and maintain confidentiality.
• Proficiency with Microsoft Office and the ability to learn relevant financial, personnel, scheduling, and database systems.
• Experience in higher education, nonprofit, legal, professional services, or another complex office environment preferred.

Responsibilities

• Provide administrative, operational, and customer-service support to department leadership and team members.
• Respond to inquiries and prepare and maintain departmental correspondence, reports, files, databases, and records.
• Coordinate schedules, meetings, events, programs, projects, travel, and related logistics.
• Assist with purchasing, financial documentation, recruitment, onboarding, and other personnel processes.
• Maintain departmental information, monitor deadlines, and coordinate with internal and external contacts.
• Handle confidential information and perform other job-related duties and special projects as assigned.

Skills

Administrative experience

Customer-service

Organizational skills

Communication skills

Confidentiality

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

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Compensation: $28.00 per hour
Position Type/Schedule:
Part-time, non-exempt, and benefits-eligible. This position works twenty-four (24) hours per week, generally six hours per day, Monday through Thursday. Monday is a required on-site workday. Hybrid work is generally available Tuesday through Thursday, subject to departmental and operational needs. Working Friday in place of another weekday may be discussed during the interview process.
Work Location:
Argonne National Laboratory
9700 S. Cass Avenue, Building 435B
Argonne, IL 60439
Benefits: Our commitment to employee well-being is reflected in our competitive benefits package located at https://www.iit.edu/hr/benefits .

Summary

Reporting to the designated department leader, the Coordinator provides administrative, operational, financial, personnel, project, and customer-service support to the department. The position works collaboratively with faculty, staff, students, external contacts, and other University departments to support departmental operations and priorities.

Key Responsibilities & Accountabilities

• Provide administrative, operational, and customer-service support to department leadership and team members.
• Respond to inquiries and prepare and maintain departmental correspondence, reports, files, databases, and records.
• Coordinate schedules, meetings, events, programs, projects, travel, and related logistics.
• Assist with purchasing, financial documentation, recruitment, onboarding, and other personnel processes.
• Maintain departmental information, monitor deadlines, and coordinate with internal and external contacts.
• Handle confidential information and perform other job-related duties and special projects as assigned.

Qualifications

• High school diploma or equivalent required
• Five years of related administrative, customer-service, financial, program, or project-support experience.
• An equivalent combination of education, training, and relevant experience may be considered.
• Strong organizational, communication, time-management, customer-service, and administrative skills.
• Ability to manage multiple priorities, exercise sound judgment, work independently and collaboratively, and maintain confidentiality.
• Proficiency with Microsoft Office and the ability to learn relevant financial, personnel, scheduling, and database systems.
• Experience in higher education, nonprofit, legal, professional services, or another complex office environment preferred.

Supervision & Budget Authority

• This position does not supervise employees or have independent budget authority.
• The Coordinator may provide task-related guidance to student workers or temporary employees when assigned.

Certifications & Licenses

None Required

Physical Requirements

• Work is primarily performed in a professional office environment using a computer and telephone.
• Must be able to communicate effectively in person, electronically, and in writing.
• Must be able to occasionally move materials weighing up to 15 pounds.
• Reasonable accommodations may be provided to enable qualified individuals to perform the essential functions of the position.

E.E.O.C. Statement

Illinois Institute of Technology is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA employer dedicated to building a community of excellence, equity, inclusion, and diversity. It is committed to fostering an inclusive environment and actively seeks applications from individuals of all backgrounds and identities, regardless of race, color, sex, marital status, religion, national origin, disability, age, unfavorable discharge from the military, status as a protected veteran, sexual orientation, including gender identity and expression, order of protection status, and/or genetic information. All qualified applicants will receive equal consideration for employment.