Administrative Coordinator: Scheduling, Travel & Projects

Illinois Institute of Technology; Illinois; Hybrid; USD 31,822 - 45,323; Part time

Job summary

Illinois Institute of Technology is seeking a part-time, non-exempt Coordinator to provide administrative, operational, financial, personnel, project, and customer-service support. The role covers 24 hours per week, generally six hours daily, with Monday on-site and hybrid options Tuesday through Thursday, at Argonne National Laboratory in Argonne, IL.

Responsibilities include coordinating logistics, handling inquiries, maintaining records, assisting with purchasing and onboarding, and

Qualifications

• High school diploma or equivalent required.
• Five years of related administrative, customer-service, financial, program, or project-support experience.
• An equivalent combination of education, training, and relevant experience may be considered.
• Strong organizational, communication, time-management, customer-service, and administrative skills.
• Ability to manage multiple priorities, exercise sound judgment, work independently and collaboratively, and maintain confidentiality.
• Proficiency with Microsoft Office and the ability to learn relevant financial, personnel, scheduling, and database systems.
• Experience in higher education, nonprofit, legal, professional services, or another complex office environment preferred.

Responsibilities

• Provide administrative, operational, and customer-service support to department leadership and team members.
• Respond to inquiries and prepare and maintain departmental correspondence, reports, files, databases, and records.
• Coordinate schedules, meetings, events, programs, projects, travel, and related logistics.
• Assist with purchasing, financial documentation, recruitment, onboarding, and other personnel processes.
• Maintain departmental information, monitor deadlines, and coordinate with internal and external contacts.
• Handle confidential information and perform other job-related duties and special projects as assigned.

Skills

Organizational skills

Communication skills

Time management

Customer service

Administrative skills

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Illinois Institute of Technology is seeking a part-time, non-exempt Coordinator to provide administrative, operational, financial, personnel, project, and customer-service support. The role covers 24 hours per week, generally six hours daily, with Monday on-site and hybrid options Tuesday through Thursday, at Argonne National Laboratory in Argonne, IL.

Responsibilities include coordinating logistics, handling inquiries, maintaining records, assisting with purchasing and onboarding, and