Coordinator

Illinois Institute of Technology; Town of Argonne (WI); On-site; USD 3,278,688 - 4,435,872; Part time

Benefits offered by this job

Benefits package

Job summary

Illinois Institute of Technology is seeking a Coordinator to provide administrative, operational, financial, personnel, project and customer service support to the department. The role collaborates with faculty, staff, students and external contacts to support departmental objectives and priorities.

Reporting to the department leader, the Coordinator will manage schedules, coordinate meetings and events, assist with purchases and onboarding, maintain records, and handle confidential information

Qualifications

• High school diploma or equivalent required.
• Five years of related administrative, customer service, financial, program or project support experience.
• Strong organizational, communication, time management and confidentiality skills.

Responsibilities

• Provide administrative, operational and customer service support to department leadership and team members.
• Respond to inquiries and prepare and maintain departmental correspondence, reports, files, databases and records.
• Coordinate schedules, meetings, events, programs, projects, travel and related logistics.
• Assist with purchasing, financial documentation, recruitment, onboarding and other personnel processes.
• Maintain departmental information, monitor deadlines and coordinate with internal and external contacts.
• Handle confidential information and perform other job‑related duties and special projects as assigned.

Skills

5+ years experience

Microsoft Office

Confidential handling

Education

High school diploma

Tools

Microsoft Office

Job description

Compensation

2800 per hour

Position Type

Part time, non-exempt and benefits eligible

Work Schedule

This position works twenty-four (24) hours per week, generally six hours per day Monday through Thursday. Monday is a required on‑site workday. Hybrid work is generally available Tuesday through Thursday, subject to departmental and operational needs. Working Friday in place of another weekday may be discussed during the interview process.

Work Location

Argonne National Laboratory, 9700 S Cass Avenue, Building 435B, Argonne, IL 60439

Benefits

Our commitment to employee well‑being is reflected in our competitive benefits package located at https://www.iiteduhrbenefits

Summary

Reporting to the designated department leader, the Coordinator provides administrative, operational, financial, personnel, project and customer service support to the department. The position works collaboratively with faculty, staff, students, external contacts and other University departments to support departmental operations and priorities.

Key Responsibilities & Accountabilities

• Provide administrative, operational and customer service support to department leadership and team members.
• Respond to inquiries and prepare and maintain departmental correspondence, reports, files, databases and records.
• Coordinate schedules, meetings, events, programs, projects, travel and related logistics.
• Assist with purchasing, financial documentation, recruitment, onboarding and other personnel processes.
• Maintain departmental information, monitor deadlines and coordinate with internal and external contacts.
• Handle confidential information and perform other job‑related duties and special projects as assigned.

Qualifications

• High school diploma or equivalent required.
• Five years of related administrative, customer service, financial, program or project support experience.
• Equivalent combination of education, training and relevant experience may be considered.
• Strong organizational, communication, time management, customer service and administrative skills.
• Ability to manage multiple priorities, exercise sound judgment, work independently and collaboratively, and maintain confidentiality.
• Proficiency with Microsoft Office and the ability to learn relevant financial, personnel, scheduling and database systems.
• Experience in higher education, nonprofit, legal, professional services or another complex office environment preferred.

Supervision & Budget Authority

This position does not supervise employees or have independent budget authority. The Coordinator may provide task‑related guidance to student workers or temporary employees when assigned.

Physical Requirements

Work is primarily performed in a professional office environment using a computer and telephone. Must be able to communicate effectively in person, electronically and in writing, and occasionally move materials weighing up to 15 pounds. Reasonable accommodations may be provided to enable qualified individuals to perform the essential functions of the position.

EEOC Statement

Illinois Institute of Technology is an EEOA/AA Title V. IT is a Title IX/Section 504/ADA/DEA employer dedicated to building a community of excellence, equity, inclusion and diversity. It is committed to fostering an inclusive environment and actively seeks applications from individuals of all backgrounds and identities regardless of race, color, sex, marital status, religion, national origin, disability, age, unfavorable discharge from the military, status as a protected veteran, sexual orientation including gender identity and expression, order of protection, or genetic information. All qualified applicants will receive equal consideration for employment.