Office Assistant

Argonne National Laboratory; Lemont (IL); On-site; USD 28,929 - 44,083; Full time

Job summary

Argonne National Laboratory is seeking an Office Assistant to provide administrative support to the Director, Electric Grid and Director, Transportation in the Advanced Energy Technologies Directorate. The role reports to the AET Directorate Executive Assistant and supports daily operations of the Directorate.

Responsibilities include scheduling meetings, travel arrangements, expense processing, on-site logistics, and document preparation.

Qualifications

• Knowledge of administrative support and office practices.
• Strong interpersonal, oral, and written communication.
• Diplomacy and tact across levels and groups.
• Organizational skills and time management; detail oriented.

Responsibilities

• Scheduling meetings and managing multiple calendars.
• Preparing domestic and international travel arrangements.
• Processing expense reports and conference registrations.
• Coordinating on-site visits and logistics.
• Processing foreign national site access.
• Preparing and formatting correspondence, proposals, reports, and presentations.
• Note-taking and transcribing.
• Ordering supplies and maintaining filing systems.
• Tracking action items and monitoring deadlines.
• Providing administrative backup and other duties as assigned.

Skills

Interpersonal skills

Written communication

Time management

Attention to detail

Problem solving

Education

High school diploma

Tools

Outlook

Word

Excel

PowerPoint

Adobe Acrobat

Job description

Argonne National Laboratory is seeking an Office Assistant to provide administrative support to the Director, Electric Grid Program and the Director, Transportation Program in the Advanced Energy Technologies Directorate. The role reports to the AET Directorate Executive Assistant and supports daily operations of the Directorate.

Job Responsibilities

• Scheduling meetings
• Managing multiple calendars
• Preparing domestic and international travel arrangements
• Processing expense reports and conference registrations
• Coordinating on‑site visits and logistics
• Processing foreign national site access
• Preparing and formatting correspondence, proposals, reports, and presentations
• Note‑taking and transcribing
• Ordering supplies
• Tracking action items and monitoring approaching deadlines
• Maintaining electronic filing system
• Providing administrative back‑up support and other duties as assigned

Position Requirements

Knowledge of a broad range of administrative support, office practices, and procedures. Ability to demonstrate good interpersonal, oral, and written communication. Diplomacy and tact in interactions at all levels. Flexibility to work with multiple groups. Quick thinking under difficult situations. Organization and time‑management skills with ability to handle multiple assignments in a fast‑paced environment while being detail oriented and using sound judgment. Analytical, problem‑solving, and decision‑making skills for independent resolution of problems with incomplete or contradictory data. Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Adobe Acrobat, and ability to learn internal business systems quickly. Ability to model Argonne’s Core Values: Impact, Safety, Respect, Integrity, and Teamwork.

Qualifications

• High school diploma and at least 4 years of related experience.
• U.S. citizenship required; security clearance may be required.
• Background investigation and drug testing required.

Preferred Qualifications

• Knowledge of Laboratory business systems such as Box, Concur, and Workday.
• Knowledge of Laboratory and Division policies, practices, and procedures.

Employment Details

Type: Regular, Full‑time. Salary range: $20.78 – $32.41 per hour (general guideline). Benefits are part of the total rewards package. Position located on the Argonne campus in Lemont, Illinois.

Equal Employment Opportunity

As an equal employment opportunity employer, Argonne National Laboratory is committed to a safe and welcoming workplace that fosters collaboration and innovation. Argonne considers all qualified applicants for employment without regard to any characteristic protected by law. All Argonne offers of employment are contingent upon a background check that includes an assessment of criminal conviction history conducted on an individualized and case‑by‑case basis.