Part-Time Administrative & Operations Assistant

Maestro Integrations LLC; Austin (TX); On-site; USD 21,000 - 30,000; Part time

Job summary

Maestro Integrations LLC in Austin, TX is seeking a Part-Time Administrative & Operations Assistant to support day-to-day business operations with a focus on organization and clear communication. The role is in-office and requires proactive coordination of tasks to keep the growing team on track.

Responsibilities include billing support, record maintenance, meeting coordination, and assisting with MS 365 tools.

Qualifications

• Strong organizational skills.
• Proficiency with Microsoft Office and Microsoft 365.
• Experience with Excel and data entry.
• Ability to manage multiple priorities.
• High degree of accuracy and attention to detail.
• Self-motivated and dependable.

Responsibilities

• Assist with recurring billing and invoice preparation.
• Review spreadsheets and reconcile account information.
• Maintain records and administrative documentation.
• Follow up with vendors, customers, and consultants.
• Coordinate meetings, training sessions, and company events.
• Assist with employee communications and scheduling.
• Support Microsoft 365 applications including Outlook, Teams, SharePoint, and Planner.
• Track tasks and deadlines for company initiatives.
• Prepare reports and data summaries.
• Perform other administrative and operational duties as assigned.

Skills

Organizational skills

MS Office 365

Excel

Data entry

Multitasking

Attention to detail

Self-motivated

Job description

Part-Time Administrative & Operations Assistant

We are seeking a detail-oriented and proactive Administrative & Operations Assistant to support day-to-day business operations. This role is ideal for someone who enjoys organization, communication, problem-solving, and helping keep a growing team on track.

Schedule

• Part-time (15-25 hours per week)
• In-Office Position Only

Responsibilities

• Assist with recurring billing and invoice preparation
• Review spreadsheets and reconcile account information
• Maintain records and administrative documentation
• Follow up with vendors, customers, and consultants
• Coordinate meetings, training sessions, and company events
• Assist with employee communications and scheduling
• Support Microsoft 365 applications including Outlook, Teams, SharePoint, and Planner
• Track tasks and deadlines for company initiatives
• Prepare reports and data summaries
• Perform other administrative and operational duties as assigned

Qualifications

• Strong organizational skills
• Proficiency with Microsoft Office and Microsoft 365
• Experience with Excel and data entry
• Ability to manage multiple priorities
• High degree of accuracy and attention to detail
• Self-motivated and dependable

Preferred

• Bookkeeping or invoicing experience
• Experience with CRM systems
• Familiarity with SharePoint and Teams
• Experience using AI tools such as Microsoft Copilot