Part Time Administrative Assistant

Insight Global; Deerfield (IL); On-site; USD 25,000 - 30,000; Part time

Job summary

Insight Global client is seeking a dependable Part-Time Administrative Assistant to support the primary Administrative Assistant and assist with daily office operations in Deerfield, IL. The role involves keeping an organized office, managing shipments, and handling clerical tasks with attention to detail.

The successful candidate will provide phone and document support, help coordinate events, and assist with data entry and reporting.

Qualifications

• 1+ years in administrative, office support, or customer service
• Proficiency with Microsoft 365 including Outlook, Word, and Excel
• Strong organizational and multitasking abilities
• Excellent verbal and written communication skills
• Ability to work independently and take initiative

Responsibilities

• Provide administrative support to the primary Administrative Assistant
• Order lunches, refreshments, and office supplies as needed
• Maintain a clean, organized, and professional office environment
• Support basic shipping and receiving activities, including packaging and coordinating shipments
• Process paperwork and assist with document management and filing
• Answer phones and assist with general office communications
• Coordinate and support office events, meetings, and visitors
• Maintain accurate records and administrative documentation
• Assist with data entry and reporting tasks
• Support additional administrative projects and operational needs as assigned

Skills

Organizational skills

Multitasking

Verbal and written communication

Independent work

Professional demeanor

Tools

Microsoft 365

Job description

A client of Insight Global is seeking a dependable and proactive Part-Time Administrative Assistant to support the organization's primary Administrative Assistant and assist with daily office operations. This individual will help maintain a professional and organized office environment while providing administrative support, coordinating office needs, and assisting with basic shipping and clerical functions. The ideal candidate is organized, detail-oriented, and comfortable handling a variety of administrative responsibilities.

SCHEDULE

• In-office Tuesday, Wednesday, and Thursday from 8:00 AM to 5:00 PM
• Available on an as-needed basis on Mondays and Fridays

RESPONSIBILITIES

• Provide administrative support to the primary Administrative Assistant
• Order lunches, refreshments, and office supplies as needed
• Assist with maintaining a clean, organized, and professional office environment
• Support basic shipping and receiving activities, including packaging and coordinating shipments
• Process paperwork and assist with document management and filing
• Answer phones and assist with general office communications
• Coordinate and support office events, meetings, and visitors
• Maintain accurate records and administrative documentation
• Assist with data entry and reporting tasks
• Support additional administrative projects and operational needs as assigned

REQUIRED SKILLS AND EXPERIENCE

Required Qualifications

• 1+ years of administrative, office support, or customer service experience
• Basic understanding of shipping and receiving processes
• Proficiency with Microsoft 365 applications, including Outlook, Word, and Excel
• Basic Excel skills, including data entry and spreadsheet maintenance
• Strong organizational and multitasking abilities
• Excellent verbal and written communication skills
• Ability to work independently and take initiative
• Professional demeanor and positive attitude

NICE TO HAVE SKILLS AND EXPERIENCE

• Experience supporting office operations in a professional environment
• Experience processing paperwork, records, or documentation
• Familiarity with inventory tracking, shipping coordination, or logistics support