Part-Time Administrative Coordinator: Scheduling & Events

NFP, an Aon company; Saint Augustine (FL); On-site; USD 34,000 - 41,000; Part time

Job summary

NFP, an Aon company, is seeking an organized Executive Administrator in Saint Augustine, FL for a part-time, 20-hour-a-week role reporting to our St. Augustine office. You will support scheduling, travel, meetings and daily operations across multiple functions.

The role handles event and marketing support, data entry, invoicing, and vendor communications, with a focus on accuracy and confidentiality. The ideal candidate is highly organized and proactive.

Responsibilities

• Calendar scheduling and meeting coordination
• Preparing documents for signature and delivery (printing/organizing only)
• Managing and developing travel arrangements
• Membership account management (TPC, Jacksonville Jaguars, Orlando Magic)
• Ticket inventory management, guest communications and RSVP tracking email with account managers and guests
• Vendor communications and invoicing/payments
• Membership dues payments
• Marketing design projects and management (Billboard, various requests)
• Data entry and scanning (Concur receipts, client files, new business)
• Database updates (Salesforce opportunities, Sharepoint files)
• Admin-on-duty support as needed, including accounting and invoicing support
• Kestra Compliance Entries: OBA, Contributions, Investments, Requirements
• Carrier training for OEP and Medicare as well as licensure management
• Receiving Long Term Care leads to refer to LTCI Partners as well as Individual Wealth leads to refer to NFP advisors
• Tracking and processing Kestra client service requests
• Tracking and processing retirement or group whole life client service requests
• Ring Power Corporation quarterly and annual reporting in Excel
• In-force life insurance service requests
• Rerouting group client emails from carriers
• Meeting scheduling
• Sponsorship tracking
• Community outreach coordination

Job description

NFP, an Aon company, is seeking an organized Executive Administrator in Saint Augustine, FL for a part-time, 20-hour-a-week role reporting to our St. Augustine office. You will support scheduling, travel, meetings and daily operations across multiple functions.

The role handles event and marketing support, data entry, invoicing, and vendor communications, with a focus on accuracy and confidentiality. The ideal candidate is highly organized and proactive.