Part-Time Administrative Coordinator: Scheduling & Billing

Fujitec America; Carrollton (TX); On-site; USD 21,000 - 30,000; Part time

Job summary

Fujitec America is seeking an Administrative Coordinator to support the branch office with a variety of tasks, including scheduling, time entry, payroll processing support, and vendor communications. This part-time, temporary role provides essential administrative coverage to keep operations running smoothly.

The ideal candidate will have at least a high school diploma and one year of related experience, strong organizational skills, and good communication abilities.

Qualifications

• Technical Professional Knowledge
• Teamwork and Cooperation
• Communication
• Customer Service Orientation
• Planning and Organizing

Responsibilities

• Answer and transfer phone calls, screening, and taking messages when necessary.
• Dispatch/coordinate service calls to technicians prioritizing them based on urgency and importance.
• Create service tickets in Fujitec system by logging all significant information regarding the customer request for service.
• Assist mechanics with issues encountered with service tickets and ensure they are properly resolved for time entry and payroll.
• Update on call schedule and notify answering service and mechanics of changes when needed.
• Coordinate location service holds (dispatch status) in Vision.
• Enter construction and/or mod employee’s weekly hours. Process weekly union payroll in Vision and transmittal in ADP; record holiday hours and PTO hours taken.
• Track union employee’s PTO and vacation schedule.
• Perform accounts payable duties to include researching purchase orders, maintaining packing list and invoice files, coordinating invoice approval and routing to corporate AP department.
• Maintain filing systems to include electronic filing as assigned.
• Coordinate maintenance of office equipment.
• Open and route incoming mail and packages. Prepare outgoing mail and packages.
• Maintain contact with customers, outside vendors and corporate headquarters.
• Conduct research, compile and generate reports.
• Serve as backup for other administrative duties as needed.

Skills

Technical knowledge

Teamwork

Communication

Customer service

Planning & organizing

Education

High school diploma or equivalent

Job description

Fujitec America is seeking an Administrative Coordinator to support the branch office with a variety of tasks, including scheduling, time entry, payroll processing support, and vendor communications. This part-time, temporary role provides essential administrative coverage to keep operations running smoothly.

The ideal candidate will have at least a high school diploma and one year of related experience, strong organizational skills, and good communication abilities.