Part-Time Admin Coordinator: Scheduling & Exec Support

Financial Planning Association; Denver (CO); On-site; USD 33,000 - 37,000; Part time

Job summary

The Financial Planning Association is seeking an Administrative Coordinator (Part-Time) to support leadership and daily office operations onsite in Denver, CO. This role requires strong organization, communication, and discretion, with a schedule Tuesday to Thursday, 9 AM–4 PM.

Responsibilities include managing executive calendars, coordinating meetings and travel, supporting boards and committees, handling mail and shipments, maintaining records, and assisting with expense reports and projects.

Qualifications

• High school diploma or equivalent required.
• Associate's or bachelor's degree preferred.
• 2–5 years of administrative, executive assistant, or related experience preferred.

Responsibilities

• Manage executive calendars, scheduling, meetings, and travel coordination.
• Support board and committee meetings, including agendas, materials, and follow-up.
• Process mail, packages, checks, documents, and shipments.
• Maintain office supplies, files, and administrative records.
• Coordinate with vendors, conference organizers, and external contacts.
• Assist with expense reports and special administrative projects.
• Handle sensitive information with professionalism and confidentiality.

Skills

Strong organization

Time management

Attention to detail

Written communication

Verbal communication

Independent work

Collaborative work

Discretion

Education

High school diploma or equivalent

Associate's or bachelor's degree preferred

Tools

Microsoft Office

Email

Calendaring systems

Job description

The Financial Planning Association is seeking an Administrative Coordinator (Part-Time) to support leadership and daily office operations onsite in Denver, CO. This role requires strong organization, communication, and discretion, with a schedule Tuesday to Thursday, 9 AM–4 PM.

Responsibilities include managing executive calendars, coordinating meetings and travel, supporting boards and committees, handling mail and shipments, maintaining records, and assisting with expense reports and projects.