Part-Time Administrative Coordinator — Office & Records

City of Winter Park; Winter Park (FL); On-site; USD 25,000 - 31,000; Full time

Job summary

The City of Winter Park is seeking an Administrative Coordinator I to perform routine and complex administrative tasks in support of the department. The position handles inquiries, processes paperwork, maintains files, and distributes mail under close supervision.

Major duties include preparing invoices, records, purchase orders, and reports; drafting routine correspondence; maintaining calendars; assisting with payroll and attendance records; and helping with event setup as needed.

Qualifications

• High school diploma or equivalent.
• Minimum of one year of experience in an administrative support function.
• Familiarity with processing invoices, fees, applications, records, purchase orders, reimbursement requests, and related administrative tasks.

Responsibilities

• Accept, review, process, prepare, and distribute necessary paperwork such as invoices, fees, applications, records, purchase orders, reimbursement requests, and/or other tasks of an administrative nature.
• Compose and type routine correspondence and other technical and administrative data; conduct research to prepare meetings and reports.
• Maintain department files, forms, records, and calendars; schedule appointments and meetings; assist in setup of scheduled events.
• Assist with payroll and attendance records.
• Conduct inventory of materials, supplies, and equipment; follow purchasing policies to replenish as needed.
• Open, sort, and distribute incoming mail and prepare outgoing mail.
• Respond to telephone inquiries and complaints; direct callers to appropriate personnel.

Skills

Office software

Multitasking

Time management

Communication

Customer service

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

The City of Winter Park is seeking an Administrative Coordinator I to perform routine and complex administrative tasks in support of the department. The position handles inquiries, processes paperwork, maintains files, and distributes mail under close supervision.

Major duties include preparing invoices, records, purchase orders, and reports; drafting routine correspondence; maintaining calendars; assisting with payroll and attendance records; and helping with event setup as needed.