Planning Admin & Records Coordinator (Notary)

City of Midland; Midland (TX); Sur place; USD 38 000 - 52 000; Plein temps

Résumé du poste

The Planning Division Administrative Assistant supports the City’s planning division by coordinating applications, maintaining case tracking systems, and assisting with agenda preparation for the City Council and Planning and Zoning Commission.

This position handles public notifications, records, transcribes meeting minutes, and provides administrative support including budget tracking, account reconciliation, and responding to citizen inquiries.

Qualifications

• High school diploma required.
• Notary certification through Texas or eligible to become certified.
• Clerical office experience required.
• Basic knowledge of land use planning and map interpretation preferred.
• Bilingual Spanish skills a plus.

Responsabilités

• Coordinate processing of planning and development applications.
• Maintain Case Tracking Sheet using word processing, spreadsheets, and databases.
• Prepare agendas for Planning and Zoning Commission and City Council.
• Distribute agendas and public notices to interested parties.
• Record and transcribe minutes for permanent record.
• Assist with calendars and budget tracking; verify expenditures.
• Respond to citizen inquiries and route messages to staff.

Connaissances

Organizational skills

Attention to detail

Bilingual Spanish

Formation

High school diploma

Notary certification

Outils

Office software

Database software

Description du poste

The Planning Division Administrative Assistant supports the City’s planning division by coordinating applications, maintaining case tracking systems, and assisting with agenda preparation for the City Council and Planning and Zoning Commission.

This position handles public notifications, records, transcribes meeting minutes, and provides administrative support including budget tracking, account reconciliation, and responding to citizen inquiries.