Dynamic Administrative Assistant & Scheduler

Oviedo Recreation & Parks; Florida; On-site; USD 32,000 - 42,000; Full time

Job summary

Oviedo Recreation & Parks seeks a municipal administrative assistant to perform semi-skilled secretarial, clerical, and administrative duties. The role includes greeting the public, handling inquiries, drafting routine reports, managing calendars, and supporting budget data and purchasing records.

The position requires accurate typing, strong office skills, and the ability to work under supervision with occasional variations from routine.

Qualifications

• Requires High School graduation or GED supplemented by specialized courses/training equivalent to completion of one year of college in office administration, clerical duties, or a closely related field.
• Requires one year of administrative, secretarial, or closely related work experience.
• Requires the ability to type 30 correct words per minute at minimum.

Responsibilities

• Serves as receptionist for the division; greet visitors, answer phones, email, dispatch messages, mail handling and support senior staff.
• Answers inquiries and provides information or guidance to assist task accomplishment.
• Composes and types correspondence, reports, schedules, and materials independently with high attention to detail.
• Drafts and posts public information notices.
• Maintains and reconciles inventory; orders and distributes supplies.
• Creates work orders, purchase orders, contracts, and invoices; maintains manuals and reports.
• Tracks expenditures and revenue data; reconciles purchasing card transactions.
• Schedules meetings, appointments, and interviews; makes travel arrangements.
• Maintains department filing system; generates reports and supports budget processes.
• Performs related tasks as required.

Skills

Typing 30 wpm

Reception duties

Calendar management

Office communication

Budget software

Education

High School diploma or GED

One year college in office administration

Tools

Microsoft Office (Word, Excel)

Job description

Oviedo Recreation & Parks seeks a municipal administrative assistant to perform semi-skilled secretarial, clerical, and administrative duties. The role includes greeting the public, handling inquiries, drafting routine reports, managing calendars, and supporting budget data and purchasing records.

The position requires accurate typing, strong office skills, and the ability to work under supervision with occasional variations from routine.