Administrative Coordinator — Office & Operations Support

City of Winter Park; Winter Park (FL); On-site; USD 25,000 - 31,000; Full time

Job summary

City of Winter Park is seeking an Administrative Coordinator I to perform routine and complex administrative work for a department, handling invoices, records, correspondence, scheduling, and light payroll tasks.

The role requires a high school diploma and at least one year of administrative experience, with strong MS Office skills and the ability to manage multiple tasks in a fast-paced office environment.

Qualifications

• High School Diploma or equivalent; supplemented by a minimum of one year of experience in an administrative support function.
• General knowledge of modern office terminology, methods, practices, and procedures.
• Ability to operate office equipment and software including MS Word, Excel, and PowerPoint.

Responsibilities

• Accept, review, process, prepare, and distribute paperwork such as invoices, fees, applications, records, purchase orders, and reimbursement requests.
• Compose and type routine correspondence and other administrative data; conduct research for meetings and reports.
• Maintain department files, forms, records, and calendars; schedule appointments and meetings; assist with event setup.
• Assist with general payroll and attendance records.
• Open, sort, and distribute mail; respond to telephone inquiries and direct callers.

Skills

Office software proficiency

Organization & multitasking

Effective communication

Education

High School Diploma

Tools

Microsoft Office

Job description

City of Winter Park is seeking an Administrative Coordinator I to perform routine and complex administrative work for a department, handling invoices, records, correspondence, scheduling, and light payroll tasks.

The role requires a high school diploma and at least one year of administrative experience, with strong MS Office skills and the ability to manage multiple tasks in a fast-paced office environment.