Part-Time Administrative Coordinator - Engineering

Beals and Thomas, Inc.; Southborough (MA); On-site; USD 41,000 - 50,000; Part time

Benefits offered by this job

Health insurance

Dental insurance

401(k) plan

Paid time off

Job summary

Beals and Thomas, Inc. in Southborough, MA is seeking an Administrative Assistant to support the daily operations of its multi-disciplinary firm.

The role involves front-line reception, document management, logistical coordination, and admin support to engineers and surveyors. The ideal candidate has 3–5 years of administrative experience, strong MS Office and Adobe Acrobat skills, and the ability to manage multiple tasks accurately.

Qualifications

• 3–5 years of administrative experience in a civil engineering, AEC, or technical consulting environment.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Adobe Acrobat.
• Strong organizational and multitasking abilities with attention to detail.

Responsibilities

• Review, proofread, and format a variety of documents for proposals, client authorizations, observation reports, and letters.
• File, scan, and organize both digital and physical documents; manage printing and binding of large technical packages.
• Coordinate and distribute daily field assignments for survey crews; track safety assessments.

Skills

Admin experience

Organizational skills

Multitasking

Teamwork

Tools

Microsoft Office Suite

Adobe Acrobat

VantagePoint

Ajera

Job description

Beals and Thomas, Inc. in Southborough, MA is seeking an Administrative Assistant to support the daily operations of its multi-disciplinary firm.

The role involves front-line reception, document management, logistical coordination, and admin support to engineers and surveyors. The ideal candidate has 3–5 years of administrative experience, strong MS Office and Adobe Acrobat skills, and the ability to manage multiple tasks accurately.