Office Assistant

JOHNLEONARD; Newton (MA); On-site; USD 55,000 - 75,000; Full time

Job summary

JOHNLEONARD in Newton, MA is seeking an Office & Engineering Assistant to provide administrative and project support for engineering projects, reports, documentation, scheduling, data coordination, and office operations.

The role requires a Bachelor's degree and 3+ years of related experience, with strong writing, organization, and MS Office skills. Experience in engineering or construction is strongly preferred, and the candidate must be able to work independently in a technical environment.

Qualifications

• Bachelor's degree required; environmental science, mathematics, engineering, or related field preferred.
• Experience in administrative, office, or project support is required; 3+ years preferred.
• Strong writing and proofreading skills and the ability to work independently in a technical environment.

Responsibilities

• Format, proofread, and assemble engineering reports and proposals.
• Compile project data and information for reporting.
• Maintain project schedules, submittals, and deliverables.
• Organize project documentation and support engineering workflows.
• Coordinate daily office operations, inventory, mail, and visitors.
• Schedule meetings, manage calendars, and coordinate travel.

Skills

Project coordination

Attention to detail

Independent work

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Job description

Applicants must be authorized to work in the United States without sponsorship. This position is not eligible for employer-sponsored work authorization now or in the future.

About the Opportunity

A well-established environmental engineering firm is seeking an Office & Engineering Assistant to provide administrative and project support to its team. This role will support engineering projects, reports, project documentation, scheduling, data coordination, and office operations.

Qualifications

• Bachelor’s degree required; environmental science, mathematics, engineering, or a related field preferred.
• 3+ years of administrative, office, or project support experience.
• Experience in engineering or construction is strongly preferred.
• Exceptional organization and attention to detail.
• Strong professional writing and proofreading skills.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Ability to work confidently and independently in a technical environment.

Key Responsibilities

• Format, proofread, and assemble engineering reports and proposals.
• Compile project data and information for reporting.
• Maintain project schedules, submittals, and deliverables.
• Organize project documentation and support engineering workflows.

Office & Administrative Support

• Coordinate daily office operations, inventory, mail, and visitors.
• Schedule meetings, manage calendars, and coordinate travel.
• Maintain organized digital and physical project records.
• Provide general administrative support to engineers and leadership.

Founded in 1969, JOHNLEONARD, a woman-owned business, is the premier staffing choice in Boston and beyond. We provide Temporary/Contract, Direct Hire, Temp-to-Hire, and Payroll services as part of our comprehensive service offerings. JOHNLEONARD is an equal opportunity employer committed to representation, belonging, and accessibility in the workplace. All applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.