Administrative Assistant

Thompson Engineering; Houston (TX); On-site; USD 40,000 - 50,000; Full time

Job summary

A professional engineering firm is seeking an Administrative Assistant to provide clerical support and manage schedules. The ideal candidate will have 3-5 years of experience in an office environment, strong communication skills, and proficiency in Microsoft Office. Responsibilities include preparing documents, maintaining records, and assisting with client communications. This role requires a high school diploma and a valid driver's license. The company offers a dynamic work environment and values teamwork and flexibility.

Qualifications

• 3-5 years of administrative experience in a professional office environment.
• Valid driver's license.
• Willingness to work flexible schedules and overtime as needed.

Responsibilities

• Manage and coordinate schedules for assigned personnel.
• Prepare correspondence, reports, and client documents.
• Review and edit outgoing materials for accuracy and clarity.

Skills

Strong written and verbal communication skills

Proficiency in Microsoft Word

Proficiency in Microsoft Excel

Proficiency in Microsoft Outlook

Ability to work in a team

Education

High School diploma or equivalent

Associate's degree in a relevant field

Tools

PowerPoint

Publisher

Adobe Standard

Job description

Join to apply for the Administrative Assistant role at Thompson Engineering. This role provides clerical and office support to ensure efficient daily operations and serves as the first point of contact for visitors, supporting field inspectors with administrative coordination.

Key Responsibilities

• Manage and coordinate schedules for assigned personnel
• Prepare correspondence, reports, and client documents from dictation, handwritten notes, and general instructions
• Review and edit outgoing materials for accuracy and clarity
• Create and maintain project and activity files
• Prepare project setup information and billing profiles
• Maintain records of engineer licensure, training, and certifications
• Draft PowerPoint presentations for client meetings
• Prepare agendas and meeting notes for staff and in-house meetings
• Maintain client information and assist with client communications
• Assist with billing, invoice review, and project expenditure tracking
• Maintain laboratory test logs and transfer data to accounting

Additional Responsibilities

• Serve as backup for answering phones and receptionist duties
• Provide backup support for ordering and tracking office supplies
• Assist with planning company events
• Ensure all work complies with Thompson Holdings' Health, Safety & Environmental Management System, policies, and procedures
• Actively participate in safety meetings, toolbox talks, and safety initiatives
• Perform other duties as assigned

Qualifications

• High School diploma or equivalent required; Associate's degree in a relevant field preferred
• 3–5 years of administrative experience in a professional office environment
• Valid driver's license
• Strong written and verbal communication skills
• Proficiency in Microsoft Word, Excel, and Outlook required; PowerPoint, Publisher, and Adobe Standard preferred
• Willingness to work flexible schedules and overtime as needed
• Ability to work on-site in a heavy construction setting
• Flexibility and willingness to travel when needed

Physical Requirements

• Ability to sit for extended periods and operate office equipment
• Ability to stoop, bend, and file documents
• Effective verbal and written communication skills
• Ability to safely operate a motor vehicle
• Ability to lift and carry up to 25 lbs

About Thompson Engineering

Founded in 1953, Thompson Engineering has built a reputation for excellence in construction quality assurance, geotechnical services, materials testing, and inspection. Over the decades, our services have expanded to include environmental assessments, land surveys, design, and project management for industrial, commercial, transportation, federal, and municipal clients.

Today, we are recognized for delivering innovative solutions to complex infrastructure and building challenges. From initial assessments to project completion, Thompson Engineering remains a trusted leader across the Southeast.

Equal Opportunity Employer

Thompson Engineering and Watermark Design Group are Equal Opportunity Employers (M/F/D/V). Pre‑employment drug screening and motor vehicle record checks are required.