Administrative Assistant

Control Point Associates, Inc.; City of Albany (NY); On-site; USD 24,796 - 34,440; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) match

Paid time off

Job summary

Control Point Associates, Inc. is seeking an experienced Administrative Assistant to join their team in Albany, NY, or Southborough, MA. The ideal candidate will support project and office management, coordinating tasks, and maintaining crucial documentation.

The role requires proficiency in Microsoft Office and strong attention to detail. Compensation ranges from $18 to $25 per hour, along with benefits including health insurance, 401(k) matching, and paid time off.

Qualifications

• 1-3+ years of Administrative Assistant experience.
• Ability to work both independently and in a team environment.
• Excited to pivot to changing priorities and situations.

Responsibilities

• Assist Project Managers and Office Managers with project coordination.
• Create correspondence and technical reports for project tracking.
• Research property information and standards/codes as required.

Skills

Excellent Microsoft Office Skills

Attention to detail

Positive can-do attitude

Ability to pivot to changing situations

Team collaboration

Education

High School Diploma

Tools

Microsoft Word

Microsoft Excel

Adobe Acrobat Writer

CRM/Deltek database

Job description

Administrative Assistant – Albany, NY / Southborough, MA

Control Point Associates is looking for an experienced Administrative Assistant to support project and office management in Albany, NY (available for either Albany or Southborough, MA).

Essential Functions:

• Assist the Project Managers and Office Managers with project coordination that entails scheduling, setting up contracts/projects on the network and maintaining files.
• Create correspondence, technical reports, and team specific documents for use with project tracking.
• Thoroughly but swiftly research property information and standards/codes required by our clients, and state and local agencies.
• Keep tabs on the projects to compile reports along the way.
• Submit plans and applications to state and local agencies.
• Use Adobe Acrobat Writer to convert applications and forms to electronic forms.
• Create, maintain and update project/office documents utilizing Microsoft Word, Excel and other related software.
• Pleasantly and warmly greet our clients and visitors in person and on all incoming calls.
• Sort and distribute the mail and take FedEx packages to the drop box.
• With great detail, update and maintain our CRM/Deltek database.
• Filing of project folders, scanning, and purging of archived project information.

Knowledge, Skills, and Abilities:

• High School Diploma.
• Excellent Microsoft Office Skills and attention to detail.
• 1-3+ years of Administrative Assistant experience.
• A positive can-do attitude and professionalism.
• Ability to pivot to changing situations and priorities.
• Excited to work with a team but can also excel on your own.

Compensation and Benefits:

• Pay Range: $18-$25 per hour.
• Additional Benefits: Health, dental, and vision insurance, life insurance, 401(k) match, paid time off, and more.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group.