Part-Time Administrative & Compliance Coordinator

United States Fellowship Inc/Oak Hill House; Hagerstown (MD); On-site; USD 18,000 - 30,000; Part time

Job summary

United States Fellowship Inc/Oak Hill House is seeking an Administrative Assistant to provide part-time support (24 hours/week) to the Director. Core duties include answering phones, typing, file maintenance, invoicing, and coordinating benefits and hiring with the fiscal manager.

The role requires a high school diploma or GED, secretarial/bookkeeping training or equivalent experience, and strong organizational skills. Expect routine office duties and direct care support with residents as needed.

Qualifications

• High school diploma or GED required.
• Secretarial/bookkeeping training with 1 year experience or 3 years secretarial/bookkeeping experience required.
• Strong typing and phone handling abilities.

Responsibilities

• Answer phones and record messages.
• Type correspondence and reports for all program components.
• Set up and maintain personnel, medical, clinical and educational files including training logs.
• Calculate hours worked by all employees and contracted workers.
• Calculate sick and vacation time for all employees bi-weekly.
• Record and distribute minutes from weekly staff meetings.
• Order all supplies and medications; manage office logistics.
• Ensure employees are enrolled in and terminated from benefits packages.
• Prepare invoices and forward bills to fiscal manager daily.
• Coordinate hiring process with office manager and external agencies.
• Maintain compliance with COMAR and update CJAMS/CANS systems weekly.
• Support Office Manager and assist with transportation coordination for residents.

Skills

Answer phones

Typing

Record keeping

Office coordination

Communication

Education

High school diploma or GED

Secretarial/bookkeeping training

1 year secretarial/bookkeeping experience or 3 years secretarial/bookkeeping experience

Tools

COMAR compliance

CJAMS

CANS

Invoicing software

Job description

United States Fellowship Inc/Oak Hill House is seeking an Administrative Assistant to provide part-time support (24 hours/week) to the Director. Core duties include answering phones, typing, file maintenance, invoicing, and coordinating benefits and hiring with the fiscal manager.

The role requires a high school diploma or GED, secretarial/bookkeeping training or equivalent experience, and strong organizational skills. Expect routine office duties and direct care support with residents as needed.