Part-Time Administrative Assistant — Office & Visitor Support

Ashland University Bookstore; Ashland (OH); Hybrid; USD 21,000 - 30,000; Part time

Job summary

Ashbrook Center seeks a dependable Part-Time Administrative Assistant to support daily operations. The role requires a proactive, organized individual who can work independently, handle multiple tasks, and provide professional support to staff, interns, and visitors.

Responsibilities include phone handling, inventory management, intern coordination, visitor assistance, mail processing, and cross-department collaboration to ensure efficient operations. Start date anticipated 10/01/2026.

Qualifications

• 2+ years of professional office experience.
• Detail oriented, self-motivated, proactive.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Professional, friendly, dependable demeanor.
• Ability to multitask in a busy office.
• Authorized to work in the United States.
• Non-profit fundraising or marketing experience is a plus.
• Start date forthcoming (Anticipated Start Date 10/01/2026).

Responsibilities

• Answer the main phone line, take messages, and disseminate information to appropriate staff.
• Order office and kitchen supplies and monitor inventory levels.
• Monitor interns and assist with assigning and coordinating their workload.
• Welcome and assist visitors by providing directions and connecting them with staff.
• Manage incoming and outgoing USPS mail and UPS packages.
• Collaborate with departments to provide administrative support.
• Ensure smooth operation of the Ashbrook workroom and intern suite.
• Perform other administrative duties and special projects as assigned.

Skills

Time management

Communication

Organizational skills

Interpersonal skills

Tools

Office software

Job description

Job Description

We are seeking a dependable, organized, and proactive Part-Time Administrative Assistant to support the day-to-day operations of the Ashbrook Center. The ideal candidate is a self-starter who can work independently, prioritize responsibilities, and provide professional and welcoming support to staff, interns, and visitors.

Duties include, but are not limited to:

• Answer the main phone line, take messages, and disseminate information to appropriate staff.
• Order office and kitchen supplies and monitor inventory levels to ensure needed items are available.
• Monitor interns and assist with assigning and coordinating their workload.
• Welcome and assist visitors by providing directions, answering questions, and connecting them with appropriate personnel.
• Manage incoming and outgoing USPS mail and UPS packages.
• Work with related departments to execute tasks and provide administrative support as needed.
• Ensure the smooth and efficient operation of the Ashbrook workroom and intern suite.
• Perform other administrative duties and special projects as assigned.

Required Qualifications

• Two plus (2+) years professional office experience required.
• Detail oriented, self-motivated and able to take initiative with minimal supervision.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Professional, friendly, and dependable demeanor.
• Ability to prioritize multiple tasks and work effectively in an active office environment.
• Comfortable working with staff, interns, visitors, and colleagues across departments.
• Knowledge of general office software and equipment usage.
• Experience in non-profit fundraising or marketing experience a plus, but no prior experience in these fields is required.
• Applicant must be currently authorized to work in the United States. Ashland University will not sponsor or take over sponsorship for an employment visa.

Preferred Qualifications

Physical Demands

Anticipated Start Date of New Hire

Anticipated Start Date of New Hire 10/01/2026

Anticipated Number of Hours Working per Week

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

Required Documents

Resume

Cover Letter

Optional Documents

Letters Of Recommendation