Part-Time Administrative Partner to Activities Director

Sylvania; Thermopolis (WY); On-site; USD 26,000 - 34,000; Part time

Benefits offered by this job

Wyoming Retirement and Paid Time Off

Job summary

Sylvania is seeking an Administrative Assistant to the Activities Director/Building Secretary Support. The role focuses on providing administrative support, coordinating events, managing calendars, and maintaining records within the Activities Department.

The position requires High School Diploma or equivalent with strong data entry, organizational, and communication skills. Part-time hours and a non-exempt status are typical, with benefits such as Wyoming Retirement and PTO.

Qualifications

• Minimum required high school education with preferred data entry and scheduling skills.
• Strong communication and organizational abilities are essential for a busy activities department.
• Ability to maintain accurate financial and activity records with basic bookkeeping awareness.

Responsibilities

• Answer telephone system and screen calls, and take messages.
• Collect payments for activities, events, and admissions.
• Compile data from various sources for reporting and compliance.
• Coordinate athletic and activity events, meetings, and travel arrangements.
• Maintain calendars, records, and event materials for timely delivery.
• Prepare documents, agendas, minutes, and handbooks as needed.
• Procure supplies and manage related procurement records.
• Assist with activity-related forms, registrations, and communications.

Skills

Scheduling

Data entry

Communication

Recordkeeping

Education

High School Diploma or Equivalent

Tools

Microsoft Office

Job description

Sylvania is seeking an Administrative Assistant to the Activities Director/Building Secretary Support. The role focuses on providing administrative support, coordinating events, managing calendars, and maintaining records within the Activities Department.

The position requires High School Diploma or equivalent with strong data entry, organizational, and communication skills. Part-time hours and a non-exempt status are typical, with benefits such as Wyoming Retirement and PTO.