Part-Time Administrative Associate

GEP; New York (NY); On-site; USD 30,000 - 34,000; Part time

Job summary

GEP in New York, NY is seeking a reliable Part-Time Administrative Associate to provide day-to-day office support at our New York office. This on-site role covers front-office duties, meetings, and travel logistics during a 3-month trial.

The ideal candidate is organized, detail-oriented, and comfortable interacting with employees, executives, clients, and visitors. The position is up to 25 hours per week with potential extension based on performance and business needs.

Qualifications

• Prior experience in administrative/office roles.
• Strong communication skills.
• Highly organized with ability to multitask.
• Experience supporting executives and leadership.
• Detail-oriented with proactive mindset.
• Flexible and able to adapt to varied tasks.
• On-site availability up to 25 hours per week.
• Proficient with MS Office, Outlook, and Teams.

Responsibilities

• Manage incoming calls, inquiries, visitors, and general office communications.
• Coordinate office mailings, shipments, and timely distribution of mail.
• Maintain inventory of office and kitchen supplies and reorder as needed.
• Coordinate client and internal meetings, including room setup and catering.
• Support employee transfers and travel arrangements, including accommodations and transport.
• Handle ad hoc facilities tasks and coordination of company properties.
• Provide general administrative support to leadership and staff.

Skills

Administrative experience

Communication

Organization

Executive support

Attention to detail

Proactive

MS Office

Tools

Microsoft Office

Outlook

Teams

Job description

GEP New York, New York City, New York, United States

Part Time

Job Description

About GEP

As a global leader in procurement and supply chain transformation, we help enterprises harness the power of AI and digital technology to stay ahead in the new economy.
We partner with Fortune 500 and Global 2000 enterprises across industries to build high-performing, resilient and sustainable supply chains.

About the Role

We are looking for a reliable, organized, and service-oriented Part-Time Administrative Associate to provide temporary support for day-to-day office operations at our New York office. This person will help ensure the office runs smoothly by managing front-office responsibilities, coordinating meetings and travel logistics, supporting leadership with administrative tasks, and assisting with general office operations.
This is a part-time position based on-site at our New York office. The initial assignment will be a 3-month trial period, with the possibility to extend based on business needs and performance. The role will be up to 25hours per week.
This is a great opportunity for someone who enjoys being the go-to person in an office environment, is comfortable interacting with employees, executives, clients, and visitors, and can balance a variety of administrative and office support responsibilities.
The ideal candidate will be dependable, hands-on, flexible, and comfortable jumping in wherever support is needed.

What You Will Do:

• Manage incoming calls, inquiries, visitors, and general office communications in a professional and courteous manner.
• Coordinate office mailings, shipments, and timely distribution of incoming and outgoing mail.
• Maintain inventory of office and kitchen supplies, and reorder items as needed to support daily office operations.
• Coordinate client and internal meetings, including conference room setup, catering, materials, and overall meeting logistics.
• Support employee transfers and client travel arrangements, including accommodations, transportation, and other travel needs.
• Support ad hoc office and facilities-related tasks, including maintenance coordination for corporate facilities, executive vehicles, and other company properties as needed.
• Provide general administrative support to leadership and employees as needed.

What You Should Bring:

• Prior experience in an administrative, office coordinator, executive assistant, receptionist, or office support role.
• Strong communication skills and a professional, customer-service-oriented approach.
• Ability to stay organized, manage multiple priorities, and follow through on tasks in a timely manner.
• Comfort supporting executives, employees, clients, and visitors in a fast-paced office environment.
• Strong attention to detail and ability to anticipate office needs before they become urgent.
• A proactive, flexible attitude and willingness to help with a variety of administrative, office, and facilities-related tasks.
• Ability to work on-site up to 25 hours per week.
• Proficiency with Microsoft Office, Outlook, Teams, and other standard workplace tools.

• Hourly rate: $22 to $25, based on experience.

GEP’s strength is its people. As a leader in procurement and supply chain solutions, we are committed to providing innovative solutions that create a competitive advantage for enterprises worldwide. Our leadership helps us maintain this focus and drives our commitment to deliver the highest value to our clients.

GEP’s leadership is a collective of some of the most experienced and accomplished professionals in the industry. Blending together strong business acumen with rich technical expertise, they are leading GEP’s global workforce into the future.

WeAreGEP

What makes us really stand out from the crowd?

We value and invest in talent. We respect honesty and individuality. We put our clients and our people first. This is what makes us special, and why GEP is an exceptional place to work.