Personal Assistant Reception & People Support

MJ Boyd Consulting LLC; New York (NY); On-site; USD 48,000 - 55,000; Part time

Job summary

MJ Boyd Consulting LLC in New York, NY is seeking a proactive Personal Assistant Reception & People Support to provide administrative help to managers and staff while serving as the friendly first point of contact for the office.

The role blends reception, coordination, and day-to-day support, requiring excellent communication, organization, and discretion to manage calendars, arrange travel with Concur, handle inquiries, and assist with meetings and events.

Qualifications

• 3-5+ years of experience in administrative support, reception, executive support, hospitality, office coordination, or a similar people-facing corporate role.
• Excellent interpersonal and communication skills, with a genuine interest in working with and helping people.
• Professional and confident when interacting with employees, senior leaders, clients, visitors, and external stakeholders.
• Proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, Slides) required.
• Experience using Concur or similar travel and expense management platforms.
• Fluent in Spanish and English is preferred.

Responsibilities

• Serve as a primary point of contact at the office, welcoming employees, clients, visitors, vendors, and external partners in a professional and friendly manner.
• Manage day-to-day reception activities, including greeting visitors, coordinating guest access, answering or redirecting inquiries, and supporting meeting room logistics.
• Provide administrative support to managers and employees, including calendar management, meeting coordination, scheduling, and logistical planning.
• Coordinate internal and external meetings, ensuring meeting rooms, technology, catering, visitor access, and other requirements are arranged appropriately.
• Support managers with calendar prioritization, meeting requests, follow-ups, and day-to-day administrative needs.
• Assist employees with general office-related requests and help direct questions to the appropriate teams or resources.
• Coordinate domestic and international travel arrangements using Concur, including flights, accommodations, transportation, and itineraries.
• Track and manage expenses, assist with invoice processing, and maintain accurate administrative records.
• Draft, edit, and format correspondence, presentations, reports, and other materials using Google Workspace.
• Screen incoming calls, emails, visitors, and requests; respond or redirect as appropriate.
• Coordinate with internal teams and external vendors to support the smooth day-to- day operation of the office.
• Assist with onboarding logistics for new employees, including workplace orientation, access coordination, introductions, and general office support.
• Support office meetings, employee activities, client visits, and occasional team events.
• Maintain files, records, contact information, and documentation in an organized and confidential manner.
• Provide backup and cross-coverage support for other administrative and office support colleagues when needed.
• Proactively identify opportunities to improve the employee and visitor experience.

Skills

Administrative support

Reception

Executive support

Hospitality

Office coordination

Calendar management

Customer service

Tools

Google Workspace

Concur

WebEx

Google Meet

Job description

Personal Assistant Reception & People Support

Compensation: $35.00 - $40.00

Overview We are seeking a proactive, personable, and highly organized Personal Assistant Reception & People Support to provide administrative support to managers and employees while serving as a welcoming and professional point of contact for the office. This is a highly visible, people-facing role that combines reception, administrative coordination, and day-to-day support for managers and employees. The ideal candidate enjoys working with people, takes pride in creating a positive experience for others, and is comfortable interacting with a broad range of stakeholders, including employees, senior leaders, clients, visitors, vendors, and external partners. The successful candidate will be approachable, service-oriented, organized, and proactive, with the ability to anticipate needs and help ensure that both the office and the teams they support operate smoothly.

Key Responsibilities

• Serve as a primary point of contact at the office, welcoming employees, clients, visitors, vendors, and external partners in a professional and friendly manner.
• Manage day-to-day reception activities, including greeting visitors, coordinating guest access, answering or redirecting inquiries, and supporting meeting room logistics.
• Provide administrative support to managers and employees, including calendar management, meeting coordination, scheduling, and logistical planning.
• Coordinate internal and external meetings, ensuring meeting rooms, technology, catering, visitor access, and other requirements are arranged appropriately.
• Support managers with calendar prioritization, meeting requests, follow-ups, and day-to-day administrative needs.
• Assist employees with general office-related requests and help direct questions to
• the appropriate teams or resources.
• Coordinate domestic and international travel arrangements using Concur, including flights, accommodations, transportation, and itineraries.
• Track and manage expenses, assist with invoice processing, and maintain accurate administrative records.
• Draft, edit, and format correspondence, presentations, reports, and other materials using Google Workspace.
• Screen incoming calls, emails, visitors, and requests; respond or redirect as appropriate.
• Coordinate with internal teams and external vendors to support the smooth day-to- day operation of the office.Assist with onboarding logistics for new employees, including workplace orientation, access coordination, introductions, and general office support.
• Support office meetings, employee activities, client visits, and occasional team events.
• Maintain files, records, contact information, and documentation in an organized and
• confidential manner.
• Provide backup and cross-coverage support for other administrative and office
• support colleagues when needed.
• Proactively identify opportunities to improve the employee and visitor experience.

Qualifications

• 3-5+ years of experience in administrative support, reception, executive support, hospitality, office coordination, or a similar people-facing corporate role.
• Excellent interpersonal and communication skills, with a genuine interest in working
• with and helping people.
• Professional and confident when interacting with employees, senior leaders, clients,
• visitors, and external stakeholders.
• Strong customer-service and hospitality mindset.
• Excellent organizational, time-management, and multitasking skills.
• Ability to manage multiple requests and priorities while maintaining attention to detail.
• Proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, Slides) required.
• Experience using Concur or similar travel and expense management platforms.
• Proactive, resourceful, and solution-oriented approach to work.
• High level of discretion and professionalism when handling sensitive or confidential matters.
• Ability to work collaboratively and build positive relationships across different teams
• and levels of the organization.

Preferred

• Fluent in Spanish and English (written and spoken).
• Experience working in financial services, banking, professional services, or a global corporate environment.
• Previous experience in a reception, hospitality, workplace experience, or client-facing position.
• Familiarity with internal collaboration tools such as WebEx, Google Meet, and similar platforms.
• Experience supporting senior managers and interacting directly with clients and external stakeholders.

Location

New York, New York

Contract type

Temp In-office

Pay Rate

Pay Rate: $35 - $40 per hour