Part-Time Administrative Assistant — University Operations

Universities of Wisconsin; Milwaukee (WI); Presencial; USD 29.000 - 32.000; A tiempo parcial

Descripción de la vacante

The Universities of Wisconsin in Milwaukee seeks an Administrative Assistant II to support the School of Freshwater Sciences. This part-time role covers front-d office operations, event coordination, onboarding/offboarding, and records management, with emphasis on professional service and efficient operations.

Ideal candidates have an associate degree and 2+ years in admin roles, strong Microsoft 365 skills, and excellent organizational and communication abilities in a dynamic academic setting.

Formación

• Associate degree in Business Administration, Office Administration, Communications, Higher Education Administration, or related field; equivalent combination of education and experience may be considered.
• Two years of progressively responsible administrative, executive support, office management, or customer service experience.
• Experience coordinating meetings, events, schedules, and office operations.
• Experience managing digital files and collaboration platforms such as SharePoint and OneDrive.
• Strong written and verbal communication skills.
• Demonstrated ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Excellent organizational, problem-solving, and customer service skills.

Responsabilidades

• Serve as the primary receptionist and first point of contact for visitors, building occupants, and external partners.
• Maintain shared spaces, including meeting rooms, mailrooms, copy areas, supply cabinets, and common areas.
• Support the building’s mail, shipping, receiving, and related tracking and billing processes.
• Assist with onboarding and offboarding activities for employees and other building occupants, including access and resource coordination.
• Assist with coordination of school events, meetings, and building activities, including scheduling, logistics, and resource management.
• Assist with space reservations and scheduling for school-hosted and external meetings and events at the Great Lakes Research Facility (GLRF).
• Provide technical support for school and facility events, meetings, and presentations, including setup and troubleshooting of Microsoft 365 applications, audio/visual equipment, and video conferencing technology.

Conocimientos

Communication

Organizational skills

Multitasking

Customer service

Educación

Associate degree in Business Administration or related field

Bachelor’s degree in Business Administration or related field

Herramientas

SharePoint

OneDrive

Microsoft Forms

Descripción del empleo

The Universities of Wisconsin in Milwaukee seeks an Administrative Assistant II to support the School of Freshwater Sciences. This part-time role covers front-d office operations, event coordination, onboarding/offboarding, and records management, with emphasis on professional service and efficient operations.

Ideal candidates have an associate degree and 2+ years in admin roles, strong Microsoft 365 skills, and excellent organizational and communication abilities in a dynamic academic setting.