Part-time Administrative Assistant - Stayton

UFP Industries, Inc; Stayton (OR); On-site; USD 42,000 - 54,000; Full time

Job summary

UFP Industries, Inc. is seeking an Administrative Assistant to support managers and employees, handle daily office tasks, and manage general administrative activities.

Responsibilities include calendar management, meeting organization, travel coordination, expense approvals, and liaison with team members to improve efficiency while handling confidential information.

Qualifications

• Minimum high school diploma.
• 1–3 years of experience in administration; 3–5 years preferred.
• Proficient in Microsoft Office and common business software.

Responsibilities

• Provide administrative support to leaders to enable day‑to‑day operations for their teams and initiatives.
• Comprehensive calendar management: manage daily calendars and adjust schedules as needed.
• Meeting organization: scheduling, prep, producing notes/reports, and follow‑ups on deliverables.
• Coordinate travel as requested and assist with project coordination within the team.
• Handle expense and time entry approvals and provide reporting as needed to measure performance.
• Assist/new employees onboarding and maintain confidential information.

Skills

Administrative support

Calendar management

Meeting coordination

Travel coordination

Microsoft Office

Education

High school diploma

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Job Summary

The Administrative Assistant provides support to managers and employees, assists in daily office needs, and manages the company's general administrative activities

Principle Duties and Responsibilities

• Provide administrative support to leaders to enable day-to‑day operations for their teams and initiatives
• Comprehensive calendar management: Manage daily calendars, showing flexibility and problem‑solving abilities to adjust and prioritize schedules
• Meeting organization: Scheduling, preparation, producing meaningful notes/reports from those meetings and providing follow‑up on deliverables/outcomes
• Partner with the team to build efficiencies within the team and improve alignment and communication
• Handle expense and time entry approvals and provide reporting as needed to measure how we are performing
• Coordinate travel as requested
• Assist with project coordination within the team
• Assist/coordinate new employees onto the team
• Handle and maintain confidential and sensitive information

Qualifications

• Minimum high school diploma
• Minimum 1 to 3 years of experience in administration/accounting; however, 3 to 5 years is preferred
• Working knowledge and proficiency in the use of computer and business-related software, including Microsoft applications (Excel, Word and Outlook)
• Working knowledge of various office equipment (computer, scanner, etc.)

The Company is an Equal Opportunity Employer.