Administrative Assistant

Stahlbush Island Farms; Corvallis (OR); On-site; USD 50,000 - 70,000; Full time

Job summary

A local agricultural company in Oregon is seeking an Executive Assistant to provide comprehensive support to executives. The role involves managing schedules, handling personal errands, and maintaining confidentiality. Candidates should have 5 to 10 years of experience as an executive assistant and proficiency with Microsoft Office. A valid Oregon driver’s license is required. This full-time position operates Monday through Friday, 8 am to 5 pm, and offers competitive compensation and a supportive work environment.

Qualifications

• 5 to 10 years of experience as an executive/personal administrative assistant.
• Must have a valid Oregon driver’s license and meet the insurability requirements of the company.

Responsibilities

• Provide personal and business support to executives.
• Assist in the management of executive schedules and travel arrangements.
• Perform administrative and light accounting functions.
• Handle communication with customers and vendors.

Skills

Competency with Microsoft Word

Proficiency in Outlook

Excel expertise

Skill in PowerPoint

Experience with Quicken

Excellent proofreading skills

Strong grammar skills

Project management

Education

Associates or Bachelor’s degree

Job description

The mission for this position is to provide both personal and business support to the President, COO and Director of Industrial Sales, Chief Sales & Marketing Office & Co-Owner. Personal duties may include but are not limited to running errands, ordering online, grocery pick up, attending to the family dog, and other needs as they arise. Business support may include but are not limited those items listed in “outcomes”.

Outcomes

• Assist with confidential matters both in business endeavors and personal support as directed.
• Assist in the management of the schedules for the President, CMO and Director of Industrial Sales & Marketing. This includes travel arrangements internationally and throughout the US.
• Provide support with customers, vendors and business contacts for coordination of projects, meetings and documentation.
• Perform confidential business and personal administrative and light accounting functions utilizing Microsoft software and other applications as needed.
• Screen incoming calls, correspondence and responds independently when possible.
• Perform both personal and business special projects as assigned.
• Frequently handles calls from/contacts with confused and upset people, patience and tact is required.
• Maintain an extremely high level of confidentiality.
• Provide routine information to and solicit situation specific information company wide from employees, managers and external relationships and general inquiries.
• Perform other duties as assigned.

Minimum Qualifications

• Associates or Bachelor’s degree highly desired. Will accept any combination of education, experience and training that provides the required knowledge, skills and abilities.
• Strong level of competency with Word, Outlook, Excel, PowerPoint, and Quicken.
• Excellent proofreading, grammar skills, and project management.
• 5 to 10 years of experience as an executive/personal administrative assistant.
• Must have a valid Oregon driver’s license and meet the insurability requirements of the company.

Schedule

• Monday – Friday, 8 am - 5 pm

The statements made in any and all of the position postings are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed, as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

Stahlbush Island Farms, Inc is an equal opportunity employer, focused on the employment and advancement of all applicants and colleagues for employment and promotion without regard to race, color, ethnicity, religion, gender, pregnancy/childbirth, age, national origin, sexual orientation, gender identity or expression, disability, genetic information, citizenship, veteran or military status, marital or domestic partner status, or any other category protected by federal, state and/or local laws.

Stahlbush Island Farms is an equal opportunity employer, program auxiliary aids and services are available upon request to individuals with disabilities.