Part-Time Administrative Assistant: Scheduling & Docs

RB Global Inc.

Chicago (IL)

On-site

USD 25,000 - 34,000

Part time

5 days ago

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Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401k with company match

PTO 15 days per year

Job summary

RB Global Inc. is seeking a part-time Administrative Assistant to support managers and staff with a range of clerical tasks. The role covers travel and meeting arrangements, report preparation, and maintaining filing systems. The ideal candidate brings 1–2 years of administrative experience and a collaborative, team-oriented mindset.

The position involves front-desk duties, scheduling, document handling, and coordinating with vendors to keep daily operations running smoothly.

Qualifications

1-2 years administrative experience.
Proficiency with Microsoft Word and Excel are assets.
Experience working in a team-oriented environment.
Typical business office environment.

Responsibilities

Serve as the first point of contact by greeting visitors, answering calls, and managing mail and email.
Provide general administrative support, including scheduling, meeting coordination, and routine office tasks.
Prepare, edit, scan, and organize documents; maintain spreadsheets, databases, and filing systems.
Monitor office supplies, coordinate with vendors, and support basic office equipment needs.
Support office security procedures, manage visitor sign-ins, and assist with title processing and AR follow-up.